Bookkeeper

Overview

This role combines bookkeeping with day-to-day office management. The organization is seeking a highly organized, detail-oriented Bookkeeper / Office Manager to support financial administration and ensure smooth office operations in Madison, NJ.

Responsibilities

• Manage bookkeeping and financial administration, including:
  • Processing accounts payable and accounts receivable
  • Managing vendor invoices
  • Issuing client invoices and supporting collections
  • Performing monthly bank and credit card reconciliations
  • Preparing monthly financial reports, including profit and loss statements and balance sheets
  • Maintaining accurate general ledger records
  • Supporting preparation of financial statements for audits and year-end closing activities
  • Handling sales tax payments and 1099 preparations to support compliance
• Support office management functions, including:
  • Overseeing office supplies
  • Maintaining vendor relationships
  • Coordinating equipment maintenance
  • Organizing digital and physical filing systems
  • Managing correspondence and calendars
  • Supporting administrative tasks to facilitate daily operations
  • Assisting with scheduling meetings and maintaining overall office efficiency

Requirements

• At least 2+ years of experience in bookkeeping and office administration
• Proficiency with accounting software such as QuickBooks, Sage, or similar platforms
• Solid understanding of GAAP principles, general ledger accounting, and financial reporting standards
• Strong proficiency with Microsoft Office Suite, particularly Excel and Word
• Excellent organizational skills and meticulous attention to detail
• Ability to prioritize and manage multiple tasks efficiently
• Strong communication skills
• Ability to handle sensitive information with confidentiality
• High school diploma (required)

Preferred Qualifications

• Degree in Accounting, Finance, or Business

Compensation & Benefits

• Competitive salary packages
• Health insurance options
• Dental and vision coverage
• Retirement plan participation
• Flexible work arrangements supporting work-life balance
• Opportunities for training and development
• Collaborative and inclusive work environment with recognition programs and performance incentives

Location

• Madison, NJ

Equal Opportunity

The organization is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex (including pregnancy or related conditions), national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, sexual orientation, marital status, political affiliation, or any other protected characteristic under federal, state, or local law. Reasonable accommodations are provided to qualified applicants with disabilities.