Bookkeeper & Property Management Administrative Assistant

Overview

This is a remote position for a detail-oriented, organized, and dependable Bookkeeper & Administrative Assistant to support a property management operation.

The role is initially part-time, with potential to expand as the organization’s property portfolio and operational needs grow. Work will focus primarily on bookkeeping and financial administration, with additional administrative support as needed.

Responsibilities

Bookkeeping & Financial Administration (Primary Focus)

• Maintain accurate financial records, including income, expenses, and profit-and-loss reporting.
• Enter, organize, and track invoices and vendor payments.
• Record property-related transactions and maintain organized financial documentation.
• Assist with account reconciliations and monthly financial reporting.
• Monitor outstanding invoices and flag discrepancies or missing information.
• Ensure financial records are accurate, current, and easily accessible.
• Work within Remote Landlord property management software to maintain relevant financial information.

Property Management Administrative Support

• Assist with preparing, organizing, and maintaining property-related documentation.
• Research housing-related forms, requirements, and administrative procedures.
• Help organize maintenance requests and track follow-up items as directed.
• Maintain records of vendor communications, appointments, and property-related activities.
• Assist with completing administrative forms and preparing documents for management review.
• Communicate with local housing authorities, vendors, or other third parties when necessary.
• Provide general administrative support to the property owner and management team.

Organization & Process Support

• Maintain organized digital records and filing systems.
• Track deadlines, outstanding tasks, and required documentation.
• Identify opportunities to improve administrative workflows.
• Provide regular updates on completed assignments and outstanding priorities.
• Adapt to additional administrative responsibilities as the business grows.

Requirements

• Previous professional experience in bookkeeping, accounting support, or financial administration.
• Proficiency in managing invoices, expenses, financial records, and profit-and-loss statements.
• Strong working knowledge of Microsoft Excel or Google Sheets.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication skills.
• Ability to work independently and manage multiple responsibilities.
• Strong organizational and time-management skills.
• Comfortable learning and working with cloud-based software.
• Ability to handle sensitive financial and business information confidentially.
• Reliable internet connection and a professional remote working environment.

Preferred Qualifications

• Previous experience supporting a property management or real estate company.
• Familiarity with Remote Landlord or similar property management software.
• Experience with QuickBooks, Xero, or comparable bookkeeping platforms.
• Understanding of rental income, property expenses, vendor invoices, and basic property accounting.
• Familiarity with housing-related forms and administrative documentation.
• Experience coordinating with vendors, housing authorities, or property management teams.

Compensation & Benefits

• Not specified in the provided description.

Location

• Remote