Bookkeeper (Property Management | Buildium & QuickBooks Online) - Remote

Overview

This role is a hands-on Bookkeeper position supporting the financial operations of a growing property management company. You will be responsible for maintaining accurate records, resolving discrepancies, and ensuring timely month-end reporting across multiple properties and business entities.

Responsibilities

• Perform bank reconciliations across multiple bank accounts and properties using Buildium
• Review financial records for accuracy and completeness
• Investigate and resolve discrepancies and outstanding items
• Maintain audit-ready financial documentation
• Maintain multiple QuickBooks Online company files
• Record and categorize financial transactions accurately
• Ensure accounting records align with NARPM Chart of Accounts guidelines
• Keep financial records organized and up to date
• Process vendor invoices and accounts payable transactions
• Monitor payment schedules and outstanding bills
• Prevent duplicate payments and billing errors
• Coordinate with vendors regarding payment inquiries
• Calculate monthly management fees
• Prepare owner draws accurately and on time
• Reconcile Buildium and QuickBooks Online data
• Assist with owner statements and trust account management (when applicable)
• Prepare monthly financial reports and summaries
• Support leadership with financial reporting requests
• Maintain supporting schedules and documentation
• Deliver reports accurately and on schedule
• Improve bookkeeping workflows and accounting processes
• Maintain consistency between Buildium and QuickBooks Online
• Identify opportunities to improve reporting accuracy and operational efficiency
• Assist in documenting accounting procedures and best practices

Requirements

• Minimum 2 years of bookkeeping experience
• Experience in property management and real estate bookkeeping
• Hands-on experience with Buildium and QuickBooks Online
• Strong understanding of bank reconciliations and bookkeeping principles
• Experience managing multiple accounts and entities
• Excellent organizational and time management skills
• Strong written and verbal English communication skills
• Ability to work independently in a remote environment
• Reliable internet connection and dedicated home office

Preferred Qualifications

• Experience managing books for a property management company
• Experience working with multiple LLCs
• Familiarity with NARPM Chart of Accounts
• Familiarity with Florida landlord-tenant accounting practices
• Experience preparing owner statements
• Experience managing trust accounts
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Experience improving accounting workflows and financial systems

Tools & Technology

• Buildium
• QuickBooks Online
• Google Workspace (Docs, Sheets, Drive, Gmail)
• Property management accounting systems

Compensation & Benefits

• $1,500–$2,000 USD/month

Location & Schedule

• Full-time, remote
• Location: Latin America (Remote)
• Working hours: U.S. Business Hours (EST)

Metrics for Success (KPIs)

• Accuracy of bank reconciliations
• Timely monthly financial reporting
• Accounts payable accuracy
• Reduction of financial discrepancies
• Accurate owner draw and management fee calculations
• Data consistency between Buildium and QuickBooks Online
• Timely month-end close activities
• Overall financial record accuracy