Budget Manager, Industry Sponsored Trials

Overview

This role serves the Industry Sponsored Trials (IST) function within the employer’s research and clinical trial operations. Staff are employed through the employer’s fiscal sponsor entity and this position provides budget management and scope-of-work support for the full portfolio of Industry Sponsored Trials.

The employer is a 100% remote employer; some travel may be required. The employee must reside within the United States.

This position reports directly to the Associate Director of Industry Sponsored Trials (IST).

Compensation

• Full salary range: $91,910 to $137,348 per year
• Typical hiring range (100% FTE): $91,910 (minimum) to $114,629 (midpoint)
• Starting salary is determined based on the candidate’s knowledge, skills, experience, and budget availability.

Responsibilities

• Manage the bidding/proposal process with applicable vendors on projects with industry support.
• Negotiate budget and scope prior to trial initiation and oversee necessary revisions throughout the conduct of the trial.
• Lead development of budgets and payment terms, including review of protocols and meetings with applicable stakeholders, and acquire internal budget approval.
• Negotiate budgets and payment schedules with industry partners to ensure appropriate financial terms and conditions prior to trial initiation; oversee revisions throughout the trial.
• When budget revisions during negotiations impact budget structure, cost reallocation, indirect cost allocation, or payment terms, coordinate review and approval with applicable stakeholders.
• Manage budget justifications and fair market value assessments as needed.
• Develop and negotiate scopes of work (SOWs) for contracts, ensuring SOWs address roles and responsibilities of COG sites, internal operations, statistics, vendors, and the pharmaceutical industry partner, aligned with budgets prior to initiation and updated as needed during trial conduct.
• Manage flow-down of applicable scope, budgets, and terms and conditions from industry-supported agreements to vendors and sites to ensure alignment with prime agreements.
• Maintain IST budget trackers and records; ensure IST folders are updated, organized, and that pertinent budget and SOW documentation is saved.
• Serve as a liaison to provide support to industry partners and participating sites regarding scope and budget questions on industry-supported studies.
• Analyze, present, and clearly communicate budget information and reports accurately and on time; provide regular budget reporting and strategic/operational recommendations as needed.
• Collaborate with the fiscal sponsor to ensure budgets and allocation calculations are reflected in the financial system according to approved budget and terms.
• Monitor contract-related updates, including protocol amendments, enrollment closures, and completion of studies that have scope and budget impact.
• Maintain, create, and/or optimize metrics, templates, tools, and reports to provide critical scope and budget information and to assess and recommend improvements to internal process efficiencies.
• Build and maintain strong partnerships with internal and external leaders and stakeholders, with a focus on customer service and continuous quality improvement; assist in executing process changes through completion.
• Develop, refine, and maintain standard operating procedures and process improvements related to scope of work and budget management for clinical trials.
• Support the Associate Director of Industry Sponsored Trials (IST) to ensure IST scope-of-work and budget responsibilities are handled and optimized.
• Perform other duties as assigned.

Qualifications

Minimum Qualifications

• Six (6) years of direct experience developing and negotiating clinical trial budgets and scopes of work.
• Bachelor’s degree in Accounting, Finance, Business, or a related field, or substitute with four (4) additional years of related experience.

Other Qualifications

• Experience with industry budget development and negotiations.
• Experience in financial planning, reporting, and analysis, including knowledge of finance policies, practices, and systems.
• Experience with or knowledge of nonprofit budgeting, including complex clinical trial budgeting, forecasting, compliance, and reporting.
• Experience with bidding/proposals with external vendors.
• Ability to gather, organize, and conduct scope and budget negotiations with limited supervision.
• Excellent budget negotiation skills.
• Excellent math skills.
• Strong reasoning and analytical skills.
• Proficiency in Microsoft Office, especially Excel, and common desktop/web applications.
• Ability to handle multiple projects and prioritize with short deadlines.
• Excellent verbal and written communication skills.
• Ability to be an effective team player and relate well with others.
• Ability to be creative, resourceful, reliable, trustworthy, and discrete.

Fair Labor Standards Act (FLSA) Status

• This position is classified as exempt based on the job duties. However, based on FTE, salary level, or federal/state/local laws, the employee may be classified as nonexempt.

Background and Credit Checks

Employment is contingent upon satisfactory completion of a pre-employment background check, which may include verification of criminal history, employment history, education, and other information as permitted by law. A credit check may be required for roles where it is relevant and permitted under applicable federal, state, and local laws. Background check results will be evaluated through an individualized assessment in accordance with applicable law.

Compensation & Benefits

Comprehensive benefit options may include:

• Medical, dental, vision
• 401(k)
• Accrued Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Cell phone and internet stipends
• Wellness stipend
• Paid holidays, and more

Employees who work 20 hours or more per week are eligible for these benefit options. Benefits are provided for informational purposes only and are subject to change based on applicable policies and plan documents.

Location

• Remote (100%)
• Some travel may be required
• Employee must reside within the United States

Equal Employment Opportunity / Accessibility

The employer is an Equal Opportunity Employer and is committed to fair chance hiring practices. Reasonable accommodation is available for individuals with disabilities in the application and employment process, consistent with applicable law.

Additional Employment Requirement

This position falls under a contract with the Federal Government and is subject to OMB Circular A-76 provisions that prohibit contractors from performing inherently governmental functions (including restrictions on supervision of non-contractor personnel and final decisions/signing documents that commit the U.S. Government).