Centralized Staffing Coordinator

Overview

The organization is seeking a Centralized Staffing Coordinator to support hospital operations in a fast-paced environment. This role is responsible for proactive staffing coordination, accurate time and attendance management, and support of timekeeping systems. You will serve as a liaison between leadership, payroll, and hospital departments to help ensure appropriate staffing levels, compliance with policies, accurate payroll processing, and effective communication.

Responsibilities

• Generate, balance, and maintain unit schedules to ensure adequate staffing levels.
• Review self-scheduling, time-off requests, and staffing changes in accordance with hospital policy.
• Address unplanned staffing gaps by soliciting coverage and coordinating with unit leaders, float pools, and external agencies as needed.
• Maintain current staff databases, including FTE status, competencies, and contact information.
• Serve as a primary point of contact for staff regarding scheduling changes and policies.
• Reconcile employee timecards to ensure accurate pay and attendance records.
• Enter and validate manual time adjustments and pay codes as required.
• Investigate discrepancies between scheduling, payroll, and timekeeping systems.
• Ensure employee status accuracy in coordination with Human Resources.
• Maintain required documentation and historical timecard records.
• Perform timely and accurate time and labor processing in line with established accuracy standards.
• Troubleshoot timekeeping issues and respond to complex inquiries.
• Provide system support, reports, and audits related to attendance, overtime, and leave.
• Participate in system upgrades, testing, and enhancement initiatives.
• Maintain desk procedures and ensure adherence to departmental workflows and policies.
• Maintain open communication with unit leadership, staff, payroll, and internal stakeholders.
• Prepare and distribute staffing, payroll, overtime, leave, and agency reports.
• Document staffing and timekeeping activity within electronic systems.
• Respond professionally to inquiries while ensuring confidentiality of information.
• Support appropriate use of overtime and staffing resources.
• Assist leadership with labor cost awareness and staffing efficiency.
• Ensure compliance with hospital policies, payroll procedures, and applicable regulations.
• Maintain current knowledge of hospital systems, policies, and procedures.
• Participate in required training, meetings, and performance improvement initiatives.
• Serve as a resource and support for new team members.
• Demonstrate problem-solving, adaptability, professionalism, and customer service.

Requirements

• H.S. Diploma or GED required.
• 2 years payroll, timekeeping, and/or hospital administrative experience.

Equal Opportunity Employer

The employer is an equal opportunity employer. All applicants and employees are considered and evaluated for positions without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.