Controller

Overview

This position reports to the Chief Financial Officer and supervises the Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator, and Rep Payee Manager roles. The role directs the financial activities of an agency with multiple cost centers utilizing double-entry accrual accounting.

Responsibilities

• Manage the agency’s accounts, general ledger, and budgets.
• Oversee month-end processing and closing, including completion of the monthly Balance Sheet account analysis.
• Control ledgers, billings, disbursements, audits, balances, statements, and reports for payroll, supplies, equipment, and services.
• Handle tax reporting requirements, including Pennsylvania Sales Tax payments and reports.
• Prepare reports that summarize and forecast business activity and financial position, including income, expenses, and earnings based on past, present, and expected operations.
• Develop fiscal guidelines and policies to supplement Department of Human Services and County guidelines.
• Initiate decisions, commitments, and recommendations on fiscal matters.
• Advise directors, managers, supervisors, fiscal teams, and information systems personnel on accounting technical matters.
• Supervise the Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator, and Rep Payee Manager roles.
• Serve as primary backup to Accountant, Payroll Administrator, and Rep Payee Manager duties when required.
• Represent the agency’s fiscal function at conferences, meetings, and seminars.
• Interact with independent auditors and support audit-related work as assigned.
• Coordinate audit activities with independent auditors and delegate audit tasks to fiscal staff, including verifying and uploading information and documentation to the auditor’s secure portal.
• Promote and adhere to the relevant elements of the compliance program and apply objective judgment and decisive thinking in complying with organizational and program policies, practices, procedures, and compliance/ethics/business practices.
• Ensure compliance with all applicable federal, state, and local laws and regulations, policies and procedures, and report concerns regarding compliance practices.
• Oversee the financial reconciliation and reporting of employee benefit programs, including the 401(k) retirement plan, ensuring accurate accounting of employer contributions, employee payroll deductions, funding transactions, and related financial records.
• Coordinate the financial components of the annual ERISA retirement plan audit in collaboration with Human Resources, external auditors, and plan service providers.
• Support compliance with applicable ERISA financial reporting, reconciliation, and internal control requirements, including the timely identification and resolution of financial discrepancies.

Supervisory Responsibilities

• Directly supervise four (4) employees in the Accounting Department.
• Interview, hire, and train employees.
• Plan, assign, and direct work.
• Appraise performance.
• Reward and discipline employees.
• Address complaints and resolve problems in accordance with organizational policies and applicable laws.

Requirements

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Approximately 5–7+ years of relevant experience in accounting, finance, financial controlling, or a related discipline.

Certifications and Licenses

• None required.

Language Skills

• Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and policy and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.

Mathematical Skills

• Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of algebra.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations with limited standardization.
• Ability to interpret instructions in written, oral, diagram, or schedule form.

Computer Skills

• Knowledge of accounting software.
• Knowledge of database software.
• Knowledge of payroll systems.
• Knowledge of spreadsheet and word processing software.

Physical Demands

• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Frequently required to stand and sit.
• Occasionally required to walk and reach with hands and arms.
• Regularly lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required: close vision and ability to adjust focus.

Work Environment

• Noise level is usually quiet.
• Ability to work remotely and perform the essential functions and requirements of the job.

Preferred Qualifications

• Certified Public Accountant (CPA).
• Experience in non-profit human services.

Compensation & Benefits

• Salary range: $46.55 - $60.52 per hour.

Location

• Canonsburg, PA 15317