Director of Finance and Administration

Overview

This role owns the U.S. accounting function end-to-end for a U.S. government contracting business. It is a hands-on “build and operate” position, responsible for running the close, strengthening the control environment, supporting FP&A, and leading finance transformation, including a planned general ledger (G/L) migration from Microsoft Dynamics Great Plains to NetSuite.

Responsibilities

Accounting, controls, and month-end close

• Run the U.S. accounting close end-to-end for monthly, quarterly, and annual periods, including journal entries, accruals, deferred revenue, intercompany AR/AP, and required adjustments.
• Own balance sheet processes: build and maintain monthly balance sheet reconciliations, perform subledger-to-GL tie-outs, and maintain a clean, auditable trail for every material account.
• Establish and continually strengthen accounting fundamentals, including chart of accounts hygiene, close calendar, reconciliation cadence, documentation standards, and internal controls appropriate to the organization’s size and risk profile.
• Ensure adherence to GAAP and applicable federal and state regulations.
• Lead the annual external audit as the primary point of contact, prepare PBC schedules, and resolve auditor inquiries.

Finance transformation (people, process, and systems)

• Lead finance transformation across people, process, and systems.
• Help scope, plan, and execute a G/L migration from Great Plains to NetSuite, including chart of accounts redesign, data migration and validation, cutover, parallel run, and post go-live stabilization.
• Revamp recurring processes (close, reconciliations, intercompany, billing, sales tax) to reduce manual effort and shorten cycle times.
• Identify, document, and operationalize new controls as systems and processes evolve.

FP&A and performance reporting

• Lead month-over-month variance analysis versus budget and prior period, and explain results for non-finance partners.
• Track and report core KPIs such as gross margin, operating margin, and net profit margin at both the U.S. entity and contract levels.
• Partner with the Head of Finance on budgeting, reforecasting, and ad-hoc decision support.
• Build executive-ready reporting connecting accounting results to operating performance.

Cash, AR/AP, and financial statement support

• Monitor and forecast cash flow, provide disbursement guidance to leadership, ensure timely vendor payments, and escalate aged customer balances (60+ days).
• Produce and review monthly, quarterly, and annual financial statements for accuracy (balance sheet, P&L, cash flow, AR/AP aging, etc.).
• Oversee timely completion of AP, AR, and month-end close processes.
• Deliver ad-hoc reporting and analysis requested by U.S. and global leadership.

Tax and compliance operations

• Manage sales tax and corporate tax compliance.
• Own the Avalara platform, including coordination with the Avalara team and external CPA; customer and sales item maintenance; exemption certificate management; sales tax region setup; and integration with Great Plains (and, in time, NetSuite).
• Support hosting invoice operations: maintain billing schedules, onboard new customers, process schedule changes (increases, decreases, decommissions), generate monthly invoices, and act as the finance point of contact for customer billing questions.
• Create payment links for customer credit card payments and resolve payment exceptions.

People and cross-functional leadership

• Hire, mentor, and conduct performance reviews for U.S. finance staff; manage workload distribution across the team.
• Serve as the finance liaison across the U.S. business by confirming sales commission calculations, validating sales invoicing, and answering departmental finance questions.
• Operate effectively in a matrixed environment.

Requirements

• Must be a U.S. citizen residing within the United States.
• Ability to operate within a security-controlled environment subject to DCSA, SSA, or classified contracting requirements, including any FOCI-related restrictions on information flow and reporting.
• Familiarity with federal compliance and audit frameworks such as FAR, NIST 800-171, CMMC, DCAA, or related government contracting requirements.
• Active CPA (U.S.) designation in good standing.
• 7+ years of progressive accounting and finance experience, with at least 2–3 years leading or owning a close end-to-end.
• Demonstrated experience operating in a matrixed environment with dual reporting lines (e.g., solid line to a local/business leader and dotted line to a functional finance leader).
• Experience supporting organizations with business units in multiple countries, including intercompany accounting, multi-entity consolidation, and cross-border coordination.
• Hands-on experience building accounting fundamentals and controls in a growing or evolving organization, including balance sheet reconciliations, subledger tie-outs, intercompany, and close discipline.
• Finance transformation experience across people, process, and systems, ideally including direct involvement in a G/L migration (Great Plains to NetSuite strongly preferred).
• Comfort with FP&A: building variance analyses, KPI reporting, and executive-ready commentary.

Preferred Qualifications

• Prior experience at a federal systems integrator, government contractor, or other FOCI-mitigated entity.
• NetSuite implementation or administration experience.
• Experience with Avalara, sales & use tax automation, and multi-state nexus management.
• Experience supporting managed services / hosting revenue models (recurring billing, deferred revenue).

Compensation & Benefits

Not specified.

Location

Restricted to U.S. citizens residing in the United States. Work is performed inside a security-controlled environment subject to FOCI (Foreign Ownership, Control, or Influence) mitigation.