Experienced Professional, Project Accounting

Overview

The organization is seeking an Experienced Professional, Project Accounting in the United States. This position is contingent upon the ability to obtain and maintain a national security clearance.

This role provides accounting and financial specialist support to one or more Project Managers and project teams. Responsibilities include developing project work breakdown structures, project budgets, margin analysis, and creating associated funding in Oracle for larger and more complex projects. The position also supports pre-billing reviews, cost estimates, invoicing, and ongoing project financial performance monitoring.

Responsibilities

• Manage and analyze the collection, recording, and allocation of project costs and revenue for assigned project(s), ensuring accurate project profit and loss calculations and communicating financial performance and profitability to project/program management.
• Perform lifecycle project accounting, including creating project accounts in Oracle, tracking projects and budgets, validating invoicing, project close-out, and reconciling overall project payables and receivables to project budgets.
• Complete detailed accounting tasks related to managing project contract terms, billing events, billing transaction exceptions, and revenue for medium-sized and/or moderate-level complex projects.
• Partner with the Project Manager and project team to establish and update project budgets; make project accounting recommendations when contract modifications or budget changes arise.
• Generate project financial reports, review for items requiring escalation (including labor breakage), and escalate to the Project Manager as necessary.
• Authorize access to project accounts and transfer expenses into and out of project-related accounts in compliance with established accounting practices and guidelines.
• Maintain quality control standards and procedures for accurate and precise project-related financial records using Oracle, spreadsheets, and software.
• Apply accounting expertise relating to project resources, labor, and expenses; investigate project variances and submit variance reports to management.
• Verify contract and change order characteristics for medium-sized/moderate-level complexity projects by reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Monitor key indicators for problem projects and keep project managers and/or the project accounting manager informed of concerns.
• Ensure draft invoices from billing are accurate based on contract requirements; identify needed corrections, obtain Project Manager documentation and signature, and finalize invoice approval with the Project Manager/billing team before submitting to the client.
• Support subcontract management and coordination with Contract Administrators, including evaluating subconsultant invoice submittals for accuracy, establishing and maintaining purchase orders for subconsultants, and requesting and following up on subcontractor payment requests with Accounts Payable.
• Identify and record unpaid contract billings, and follow up on delinquent accounts receivable and/or unbilled costs.
• Respond to client requests for additional detail; investigate all project expenses not billed to clients; review and approve project-related billings to clients.
• Attend project-related meetings to provide updates on current project financial status, articulate problem projects, and follow up on actions discussed.
• Create and submit government reports related to projects.
• Compile information for review by a more Senior Consultant prior to submission for internal and external auditors as required.
• Interact with regulatory agencies, subcontractors, and clients in a confident and professional manner.
• Stay current on project accounting principles and subject matter.
• Exercise responsible and ethical decision-making regarding company funds and resources, and adhere to the organization’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Requirements

• Bachelor’s Degree in Accounting, Business, or closely-related discipline (or demonstrated proven equivalent experience).
• 3 to 5 years of relevant post-education experience in accounting, project contracts, and change management documents.
• Working knowledge of project accounting principles, practices, and methods and their application to project work-related issues.
• Analytical mindset with the ability to exercise sound independent judgement when evaluating situations and making decisions with financial implications.
• Ability to initiate and coordinate efforts with various stakeholders around contract and project requirements.
• Strong interpersonal and communication skills for interacting with both accounting and non-accounting audiences.
• Effective self-leadership with attention to detail, results orientation, and ability to manage multiple priorities in a dynamic environment.
• Ability to learn new techniques, perform multiple tasks simultaneously, follow instruction, work independently, and comply with company policies.
• Proficiency with technical writing, office automation and accounting software, technology, math principles, spreadsheets, MS Excel, pivot tables, formulas, data format/sort/filter, VLOOKUP, predictive models, and related tools.
• Critical thinking and problem-solving skills to reach conclusions from data collation, documentation, and statistical analysis while identifying effective, economical, and logical solutions.
• Awareness of and adherence to the Project Delivery Handbook.
• Proven track record of upholding workplace safety and ability to abide by health, safety, drug/alcohol, and harassment policies.
• This is a professional role; work deadlines and work hours may extend beyond a typical workday.
• Occasional travel may be required depending on project-specific requirements.
• Due to client/project requirements, US Citizenship is required.
• Ability to obtain and maintain a US Government issued Secret level Security Clearance.

Preferred Qualifications

• Familiarity with Oracle (preferred, not required).

Compensation & Benefits

The organization provides a comprehensive suite of benefits focused on health and financial stability, including:

• Medical, dental, vision, disability, and life coverage
• Retirement savings
• Paid sick leave
• Paid vacation (or other personal time)
• Paid parental leave
• Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

Location

• United States

Additional Information

• The selected candidate must be authorized to work in the United States.