Federal Government Contracting Accountant and Pricing Specialist

Overview

The organization is seeking an experienced Federal Government Contracting Accountant / Pricing Specialist to manage day-to-day accounting while providing financial, pricing, contract-management, and compliance support for federal government contracts and proposals.

This role involves hands-on work across bookkeeping and government contracting, including government contract billing, indirect-cost management, contract financial analysis, and federal proposal pricing. The position operates in a small-business environment where accounting, contract administration, pricing, and financial analysis frequently overlap.

Responsibilities

Accounting & Bookkeeping

• Maintain accurate general ledger and bookkeeping records.
• Record and properly classify company financial transactions.
• Perform monthly bank and credit card reconciliations.
• Maintain the chart of accounts.
• Prepare monthly Profit & Loss, Balance Sheet, and Cash Flow statements.
• Maintain supporting documentation for audit readiness.
• Assist with monthly, quarterly, and annual accounting close activities.
• Coordinate with CPA/tax professionals as needed.
• Maintain accounting records consistent with company policies and federal contracting requirements.

Accounts Payable

• Review and process vendor and subcontractor invoices.
• Verify invoices against contracts, purchase orders, funding, and approvals.
• Maintain AP aging reports and process payments.
• Reconcile vendor statements and track subcontractor costs.
• Maintain supporting documentation for government contract costs.
• Identify potentially unallowable, questionable, or improperly allocated costs.

Accounts Receivable & Government Billing

• Prepare and track customer invoices.
• Maintain AR aging reports and follow up on outstanding receivables.
• Reconcile payments against invoices.
• Support federal contract invoicing and billing.
• Track obligated funding, expenditures, invoices, and remaining balances.
• Monitor burn rates and funding requirements.
• Maintain contract-level revenue and cost tracking.

Federal Contract Accounting & FAR Compliance

• Apply FAR and applicable FAR Part 31 cost principles to accounting and pricing activities.
• Identify allowable, allocable, reasonable, and potentially unallowable costs.
• Maintain accounting records supporting government reviews and audits.
• Track costs by project, CLIN, labor category, and other cost objectives.
• Support contract financial reporting and compliance requirements.
• Assist with government financial reviews, audits, and accounting-system evaluations.
• Demonstrate familiarity with DCAA accounting expectations.

Indirect Rates & Cost Accounting

Assist management with developing, monitoring, and analyzing:

• Fringe, overhead, and G&A rates.
• Indirect cost pools and allocation bases.
• Fully burdened labor rates and wrap rates.
• Provisional and forecast indirect rates.
• Actual versus budgeted indirect rates.

Prepare periodic indirect-rate reports, identify significant variances, and support forward-looking assumptions for proposals, budgeting, and financial planning.

Federal Proposal Pricing

• Develop labor-rate and multiyear pricing models.
• Calculate direct labor, fringe, overhead, G&A, fee/profit, fully burdened rates, and wrap rates.
• Apply escalation assumptions.
• Analyze salary ranges and labor-category requirements.
• Prepare CLIN-level pricing.
• Support FFP, T&M, and cost-reimbursement pricing structures.
• Develop subcontractor, consultant, travel, and Other Direct Cost (ODC) pricing.
• Conduct sensitivity, scenario, competitive, and price-to-win analyses when sufficient data is available.
• Evaluate proposed salaries against bill rates and company indirect costs.
• Calculate anticipated contract profitability.
• Assist with Basis of Estimate (BOE) and pricing narratives.
• Review solicitation pricing instructions for risks or inconsistencies.

Contract Financial Management

• Establish and maintain financial tracking for government contracts.
• Monitor funded versus expended amounts.
• Track labor utilization, burn rates, and contract ceilings.
• Forecast revenue, expenses, and cash flow.
• Identify potential funding shortfalls or overruns.
• Monitor subcontractor expenditures.
• Provide contract-level profitability analysis.
• Support contract modifications and funding changes.
• Reconcile financial records during contract closeout.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent directly relevant experience may be considered.
• Minimum 35 years of accounting, bookkeeping, finance, or financial-management experience.
• Demonstrated experience with: general ledger accounting, accounts payable and accounts receivable, financial reconciliations, financial reporting, budgeting, financial modeling, and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate financial documentation.
• Ability to appropriately handle confidential financial and company information.
• Strong analytical and problem-solving skills.

Federal Contracting Experience

Candidates should have experience or demonstrated knowledge in several of the following areas:

• Federal Acquisition Regulation (FAR).
• FAR Part 31 Cost Principles.
• Government contract accounting.
• DCAA accounting expectations.
• Indirect cost allocation.
• Fringe, overhead, and G&A calculations.
• Federal proposal pricing.
• Fully burdened labor-rate calculations.
• Contract funding and burn-rate analysis.
• FFP and T&M contracts.
• Cost-reimbursement contracting.
• Government invoicing.
• Contract and CLIN financial tracking.

Preferred Qualifications

• Prior U.S. military or Department of Defense financial-management, comptroller, finance, resource-management, contracting, or acquisition experience.
• CPA, CMA, CGFM, CDFM, or similar certification.
• Experience with a small or midsized federal contractor.
• Experience supporting DoD contracts.
• Knowledge of 8(a), SDVOSB, HUBZone, or other federal small-business contracting programs.
• Government proposal pricing experience.
• Advanced Microsoft Excel skills.
• Experience with government-contractor accounting and timekeeping systems.
• Experience with Wave Accounting, QuickBooks, Unanet, Deltek, or similar platforms.
• Experience preparing indirect-rate calculations and financial forecasts.
• Experience supporting DCAA audits or accounting-system reviews.

Note

Candidates currently living in a HUBZone-designated area are encouraged to apply.

Key Performance Expectations

• Accurate and timely financial records.
• Well-managed AP and AR.
• Accurate contract-level cost and revenue reporting.
• Reliable indirect-rate calculations.
• Early identification of funding, cash-flow, and profitability concerns.
• Accurate and compliant federal proposal pricing.
• Organized supporting documentation.
• Improved management visibility into financial and contract performance.
• Accounting practices that support federal contracting compliance and audit readiness.