Finance & Administration Assistant with Xero Certificate and with Bachelors Degree in Finance

Overview

Remote part-time role (30 hours per week) with scheduling at 9:00am QLD Time. The position supports day-to-day financial processes, Xero management, financial tracking, and forecasting, with additional general administration and systems support as needed.

Responsibilities

Xero & Financial Management

• Manage day-to-day financial administration and processes within Xero
• Perform accurate bank and account reconciliations
• Create and manage customer invoices and supplier purchase orders
• Record and maintain revenue, expenses, and supplier costs accurately
• Track actual revenue and costs against forecasts
• Enter and maintain future revenue opportunities and associated costs for forecasting purposes
• Review financial information for accuracy and identify discrepancies or inconsistencies
• Ensure paid, outstanding, and forecast amounts are correctly recorded and categorised
• Maintain accurate financial records and supporting documentation
• Assist with financial reporting and management information as required
• Follow established financial processes while being able to identify when something does not appear correct

General Business Administration

• Provide administrative support across the business as required
• Assist with associate/team management and related administration
• Maintain and update CRM information and records
• Assist with maintaining business systems, processes, and documentation
• Prepare spreadsheets, reports, and other business documentation
• Support the team with data management, follow-ups, and general coordination
• Help improve administrative and financial processes where opportunities are identified

Requirements (Non-Negotiables)

• Bachelor’s degree in Finance or Accounting
• Strong, hands-on Xero experience (basic Xero experience will not be accepted)
• Completed Xero certification or advanced Xero training/course
• Demonstrated experience managing financial processes independently
• Strong understanding of:
  • Revenue vs costs
  • Actuals vs forecasts
  • Paid vs outstanding amounts
  • Invoicing
  • Supplier costs and purchase orders
  • Bank/account reconciliations
  • Financial record keeping
• Strong attention to detail and accuracy when working with financial information
• Ability to work independently without requiring extensive training or step-by-step guidance
• Strong analytical and problem-solving skills
• Excellent written and verbal English communication skills
• Strong Excel or Google Sheets skills
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines

Preferred Qualifications

Plus points (not required):

• Experience supporting an Australian business
• Australian bookkeeping or accounting experience
• Experience with GST, BAS, or Australian financial processes
• Experience with financial forecasting or management reporting
• Experience working with project-based businesses
• Experience using CRM platforms
• Experience supporting team or associate management
• Additional accounting or bookkeeping certifications
• Experience identifying and improving financial or administrative processes

Compensation & Benefits

• AUD $12/hour

Location

• Remote position
• Schedule: 9:00am QLD Time