Finance and Operations Manager

Overview

The organization is seeking a Finance and Operations Manager to join the team full-time and support approximately 4 to 8 nonprofit partners. This role provides financial management and operational support to help partners maintain strong systems, reliable processes, and effective day-to-day operations. The position is remote.

Responsibilities

Support nonprofit partners with financial management and organizational operations, including:

Financial management and bookkeeping

• Maintain accurate financial records in QuickBooks Online or other accounting systems, including transaction entry and coding, bank and credit card reconciliations, invoicing, and recording payments.
• Manage accounts payable processes, including reviewing and processing vendor bills, coordinating approvals, and executing payments through platforms such as Ramp or Bill.com.
• Prepare and post journal entries, including monthly allocations, and maintain supporting schedules for prepaid expenses, depreciation, amortization, and restricted net assets.
• Prepare monthly financial statements, management reports, and other financial analyses.
• Process payroll and maintain accurate payroll records.
• Support budgeting, financial monitoring, cash flow tracking, and grant and contract financial management, including maintaining related data and preparing reports.
• Maintain organized financial records and supporting documentation; assist with audits, financial reviews, and required federal, state, and other external reporting, including 990s and 1099s.
• Identify and implement improvements to financial systems, workflows, and internal controls to strengthen accuracy, efficiency, and timely financial reporting.

Organizational operations & administration

• Support the development and maintenance of organizational policies, procedures, workflows, and administrative systems.
• Coordinate administrative processes, including employee reimbursements, vendor management, contract administration, document organization, and records management.
• Support HR administration, including recruitment coordination, onboarding and offboarding, employee documentation, benefits administration, payroll coordination, and maintenance of personnel records.
• Coordinate organizational compliance activities, including charitable registrations, annual state filings, insurance renewals, and other regulatory requirements and deadlines.
• Maintain organizational and governance records, including corporate documentation and board materials.
• Support technology and IT administration, including software and vendor coordination, user account management, troubleshooting, and implementation of basic IT security practices.
• Coordinate operational projects and help develop systems, templates, SOPs, and other tools that improve organizational efficiency and consistency.

Cross-team collaboration and internal support

• Collaborate with colleagues to deliver timely, high-quality, and responsive support to nonprofit partners.
• Help maintain and strengthen internal processes, workflows, and systems that support organizational effectiveness, accountability, and sustainable growth.
• Contribute to the development of tools, SOPs, trainings, and resources that strengthen nonprofit financial management and operational capacity.
• Research nonprofit financial management and operational best practices, emerging trends, and technology solutions to inform recommendations to partners.
• Coordinate internal projects and contribute to cross-functional initiatives, organizational planning, and team coordination.
• Participate in organizational planning, team meetings, professional development, and other shared responsibilities.

Requirements

• Demonstrated commitment to advancing social justice and addressing systemic inequities.
• At least 5 years of nonprofit bookkeeping experience, including experience filing 990s and 1099s. Bonus points for a bookkeeping certification offered through NACPB, AIPB, or Intuit, or for being a CPA.
• At least 3 years of experience carrying out HR, IT, compliance and/or administrative activities for a nonprofit or small business.
• Comfortable using QuickBooks Online; experience with Sage Intacct, Zoho Books, and/or Ramp is a plus.
• Strong understanding of nonprofit financial management, internal controls, and compliance requirements.
• Extremely organized and detail-oriented; maintain to-do lists, create agendas, take detailed notes during meetings, and rarely miss deadlines. Bonus points for project management experience.
• Continuous improvement mindset; reviews systems and processes and proposes improvements for better outcomes and efficiencies.
• Takes ownership and is proactive in identifying and addressing gaps.
• Ability to translate goals and assignments (including vague or ambiguous ones) into actionable plans; asks about milestones, deadlines, requirements, and seeks clarification when needed.
• Ability to quickly learn and become proficient in new software and online applications.
• Excellent oral and written communication skills.
• Experience handling confidential information with discretion.
• Lives somewhere in the United States and is comfortable working in a remote environment.

Preferred Qualifications

• Experience with project management.
• Experience with additional accounting and payment systems such as Sage Intacct, Zoho Books, and/or Ramp.
• Bookkeeping certification offered through NACPB, AIPB, or Intuit, or CPA.

Compensation & Benefits

Not specified in the provided job description.

Location

Remote; must live somewhere in the United States.

Accommodation & Encouraged Applicants

Applicants are invited to provide information about any accommodations needed when applying or if invited for an interview.

Small nonprofits facing disproportionately high barriers to growth and success often are run by BIPOC and LGBTQ individuals, people with disabilities, folks from economically disadvantaged backgrounds, and members of other marginalized groups. Individuals who identify with one or more of these groups are strongly encouraged to apply.