Finance Manager

Overview

The organization is seeking a Finance Manager to support day-to-day financial operations and help maintain the systems and procedures necessary for smooth financial management. This role works as part of the Finance and Fundraising team, supporting the Senior Director of Finance in maintaining the organization’s financial health.

Responsibilities include tracking revenue and expenses (including data entry into financial systems), assisting with preparation of financial statements, and processing invoices.

Responsibilities

Finance

• Support the finance function of the organization and lead day-to-day internal accounting, accounts payable, and cash management.
• Manage organization-wide cash flow processes and track revenue and expenses, including providing quarterly reconciliations for staff leadership.
• Support the finance team with developing and presenting financial analyses and financial performance to the Executive Team, Board of Directors, funders, and/or other key stakeholders.
• Manage internal financial systems, including but not limited to Bill.com and Rippling Spend.
• Oversee monthly budget vs. actual reporting and collaborate with Program staff on projections.
• Support the finance team with the annual budgeting process.
• Collaborate with the Donor Engagement team to complete required financial reports for donors, grants, and other donor-facing materials.

Compliance

• Collaborate with the People & Culture department to ensure accuracy in compensation and deductions and ensure timely completion of all payroll-related activities, including:
  • Implementing and monitoring systems for tracking employee hours in accordance with relevant requirements.
  • Triaging complex payroll-related issues to drive speedy and accurate resolutions, in conjunction with People & Culture and other payroll-related personnel.
• Oversee expense policy to ensure staff has access to necessary funds for business-related purchases while maintaining compliance with GAAP principles.

Other duties

• Perform other duties as assigned, recognizing that workloads may evolve over time and not all work related to the role is foreseeable.

Requirements

• 5% Travel Required: Extensive travel (5% of working time) to attend staff events, conferences, etc. as needed.
• Location Requirement: Fully remote; candidates may reside anywhere in the United States.
• Software literacy: SageIntacct, Bill.com, Rippling Spend (helpful not required).
• All employees must be eligible to work lawfully within the United States upon commencement of employment; the organization does not sponsor visa applications.

Preferred Qualifications

• Experience directly managing an annual portfolio of projects and budgets of at least $1 million to ensure projects are completed as planned, on time, and within budget.
• Demonstrated understanding of GAAP standards for nonprofit organizations, as well as compliance regulations regarding 501(c)(3) and 501(c)(4) management.
• Proven ability to communicate across diverse audiences and stakeholders regarding financial initiatives and principles, especially with audiences who may not have a background in finance.
• Track record of successful management of accounts payable systems to ensure payments are made on time and accurately, especially during busy periods.

Performance Metrics & Review Schedule

• First review: 90 days after start date
• Then: a six-month check-in and a development review annually for the duration of employment
• If results are unsatisfactory, more frequent reviews may be scheduled to monitor improvements
• If assigned improvement goals are not reached, a warning schedule may be implemented, including the possibility of termination

Compensation & Benefits

Salary Range

• $88,000–102,500

Benefits

• Flexible Paid Time Off
• 100% cost coverage of employee health benefit premiums
• Dedicated weekly “Flex Day”
• 401K with an automatic employer contribution regardless of employee contribution level
• $1000/yr toward Professional Development
• Free virtual therapy
• Stipend for ergonomic office setups
• Generous extended medical and personal leave

Location

Fully remote; candidates may reside anywhere in the United States.

Additional Information

• This position is in a bargaining unit represented by the Washington Baltimore News Guild CWA.
• Vaccine Requirement: Under applicable legal guidance, employees may be required to be vaccinated against COVID-19. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID-19. “Fully vaccinated” means a person has received all recommended COVID-19 vaccines.

Equal Opportunity

The role supports creating a deeply inclusive and significantly more representative electorate. Applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non-English speaking, disability, and LGBTQ+ communities are strongly encouraged to apply. The organization is an Equal Opportunity Employer.