Finance Specialist – Reporting and Accountant

Overview

A Finance Specialist – Reporting and Accountant position is available to support the Office of Technology Licensing (OTL), which manages intellectual property assets and technology transfer activities. This role focuses on maintaining accurate licensing-related financial records, processing license agreements, configuring license terms for billing and compliance, and managing Royalty Sharing Agreements to ensure timely distributions.

This position collaborates with finance, licensing, and operations teams and serves as a key contact for resolving financial reconciliation issues. It also involves producing reports for operational decision-making and stakeholder communication, supporting technical reporting and analytics, and assisting with month-end close activities.

The role is open to remote candidates located anywhere in the United States.

Responsibilities

• Review, process, and compile accounting transactions and documents for accuracy, completeness, and compliance.
• Identify, prioritize, and resolve accounting issues, including performing preliminary analyses.
• Run, maintain, reconcile, review, and validate financial data sets from multiple systems.
• Assist in preparing management information reports.
• Identify and correct incorrect journal entries, data anomalies, and deviations from procedures.
• Collect data and conduct research on transaction details ensuring compliance with internal policies and external regulations.
• Participate in project teams and contribute to change management through communication and collaboration.
• Recommend, assist with, test, or implement process improvements and system enhancements.
• Develop and maintain desktop procedures and process documentation.
• Serve as a liaison to other departments to resolve accounting-related issues.
• Train, coach, and review work of other staff as needed.

Requirements

Education & Experience

• Associate degree plus two years of relevant experience, or an equivalent combination of education and work experience.

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office applications, especially Excel.
• Basic knowledge of accounting systems and internet usage.
• Understanding and application of accounting principles and concepts.
• Ability to draft professional communications including emails, memos, business letters, and reports.
• Willingness and ability to learn project management skills and work effectively as part of a project team.

Preferred Qualifications

• Strong understanding of financial accounting principles, financial statements, and relevant regulations.
• Analytical skills to interpret financial data and trends for decision-making and reporting.
• High attention to detail to ensure accuracy in financial statements and reports.
• Proficiency or ability to quickly learn accounting software and financial management tools.
• Effective written and verbal communication skills for interaction with team members and non-finance stakeholders.
• Comfort with handling non-accounting finance administrative tasks.

Physical Requirements

• Frequent standing, walking, sitting, desk-based computer tasks, and telephone use.
• Occasional writing by hand, bending, reaching, grasping, lifting or carrying objects up to 10 pounds, and filing paperwork.
• Rarely kneeling, crawling, or operating foot/hand controls.
• Reasonable accommodations will be provided for applicants or employees with disabilities.

Working Conditions

• May require travel on campus and occasional out-of-town travel.

Compensation & Benefits

• This is a full-time, benefits-eligible position.
• Remote candidates’ compensation will be based on their geographic location within the United States.
• Expected salary range for remote positions: $71,129 to $87,717 annually.
• Expected salary range for on-site positions: $81,192 to $101,964 annually.
• Salary offers consider factors such as location, experience, education, skills, and organizational needs.
• Comprehensive benefits package including retirement plans, health care, time off, and professional development opportunities.

Location

• Remote work option available anywhere in the United States.
• On-site work location in Redwood City, California, is also an option.

Note: This job description reflects typical duties and responsibilities and is not exhaustive. Duties may vary based on departmental needs.