Financial Enrollment and Budget Coordinator

Overview

The Financial Enrollment & Budget Coordinator maintains accurate financial and enrollment records for individuals receiving services. This role supports program integrity by tracking enrollment status changes, managing individual service budgets, processing funding requests, and assisting with audits and record requests. Collaboration with internal and external stakeholders—including State agencies and program staff—is required.

Must reside in Vermont.

Responsibilities

• Ensure enrollment and financial records are accurate, complete, and updated in applicable systems in accordance with program and payer requirements.
• Maintain and update individual service budgets, including entering changes into budget calculators and tracking approved funding levels.
• Monitor budget utilization and flag discrepancies, variances, or incomplete documentation.
• Manage and track all budget-related requests to ensure accuracy, timeliness, and proper approval.
• Maintain organized, audit-ready financial and enrollment files in compliance with Medicaid, program, and organizational standards.
• Assist with gathering and producing records for audits, monitoring reviews, MFAU requests, and transfer documentation.
• Ensure budget and enrollment changes are supported by appropriate documentation.
• Communicate with program staff regarding missing information, budget discrepancies, or required corrections.
• Provide administrative support related to financial and enrollment operations, as needed.
• Support continuous process improvement efforts related to financial tracking and documentation.

Requirements

• Associate degree in Business, Finance, Healthcare Administration, or a related field, or equivalent combination of education and experience.
• Two (2) years of experience in financial administration, enrollment support, or program coordination.
• Experience working with databases, spreadsheets, or financial tracking systems.

Preferred Qualifications

• Experience working with Medicaid, HCBS, or state-funded programs.
• Prior experience supporting audits or regulatory record requests.
• Familiarity with Vermont health or human services systems.
• Experience working with the Vermont Medicaid HCBS waiver and System of Care Plan.

Skills, Knowledge & Abilities

• Strong data entry and financial tracking skills with high attention to detail.
• Proficiency in spreadsheet and calculator-based budget tools (e.g., Excel).
• Effective written and verbal communication skills.
• Strong organization and time-management skills, with ability to manage multiple deadlines.
• Basic understanding of Medicaid, HCBS, or publicly funded service programs.
• Knowledge of financial documentation, budget monitoring, and audit requirements.
• Familiarity with enrollment workflows, authorizations, and service funding structures.
• Understanding of confidentiality requirements (HIPAA and related standards).
• Ability to accurately interpret and apply financial and enrollment information.
• Ability to identify errors, inconsistencies, or missing documentation and follow up appropriately.
• Ability to work independently while maintaining strong collaboration with program and finance teams.
• Ability to handle sensitive and confidential information with discretion.

Compensation & Benefits

Not specified.

Location

• Remote position in Vermont. Must reside in Vermont.

Work Schedule

• Monday–Friday
• 8:00 AM–5:00 PM

Equal Employment Opportunity

The employer provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. The employer also prohibits workplace harassment based on protected characteristics and complies with applicable federal, state, and local nondiscrimination laws.