Financial Operations Associate

Overview

This role involves supporting the financial operations of a fast-growing AI-focused organization that facilitates secure and efficient exchange of AI training data. The Finance Operations Associate will manage core accounts payable and receivable workflows, coordinate vendor payments, support collections, and maintain accurate cash tracking and reporting. The position requires close collaboration with the Controller and CFO to ensure timely and accurate execution of financial obligations.

Responsibilities

• Manage accounts payable and vendor payment workflows
• Generate customer invoices and support collections efforts
• Prepare domestic and international wire transfers for Controller/CFO approval
• Serve as a primary point of contact for vendor payment inquiries
• Assist with cash tracking and short-term cash flow reporting
• Maintain accurate financial records across systems and spreadsheets
• Identify opportunities to improve finance processes and controls

Success Milestones

30 Days

• Assume AP, invoicing, and vendor communication responsibilities
• Understand current cash management and payment workflows
• Build familiarity with key vendors and financial systems

60 Days

• Independently manage payment operations and collections processes
• Provide reliable cash tracking and reporting support
• Become a trusted resource for vendor and internal finance questions

90 Days

• Own day-to-day finance operations with minimal oversight
• Improve operational efficiency and reporting processes
• Deliver consistent accuracy and reliability across all finance workflows

Requirements

• Strong skills in Excel and Google Sheets
• Experience working with accounting systems or ERPs
• Excellent attention to detail and organizational skills
• Strong communication skills and follow-through
• Comfortable working in a fast-paced startup environment

Preferred Qualifications

• 2+ years of experience in accounting, finance operations, AP/AR, or bookkeeping, or an undergraduate degree in Finance or Accounting
• Startup experience
• Exposure to cash management or treasury functions
• Experience with QuickBooks, Campfire, Ramp, or similar financial tools

Location

This position is based in the United States. Specific location details were not provided.

Compensation & Benefits

Compensation details were not provided in the original description.