Fund Administration Associate

Overview

The organization is seeking a highly motivated, detail-oriented Fund Administration Associate to join its team. This role involves managing priorities in a constantly evolving workload, with strong proficiency in Excel formulas and financial applications. The ideal candidate is organized, adaptable, and comfortable working cross-functionally with service providers and clients across the ETF ecosystem.

Responsibilities

• Assist in the preparation and review of ETF regulatory filings and fund reports.
• Maintain and reconcile fund data.
• Support interactions with investment advisors, custodians, auditors, and other internal and third parties.
• Prepare and review financial statements, Trust board reports, and regulatory filings, including Forms N-PORT, N-CEN, 24f-2, N-PX, and N-CSR (as prepared internally or by external service providers).
• Utilize Excel and other financial tools to analyze fund data efficiently.
• Monitor ETF operational workflows and ensure compliance with SEC regulations.
• Prepare and coordinate fund expenses and accruals, including fee waivers and other related fund expenses.
• Collaborate with fund accountants and external service providers to resolve inquiries and handle operational tasks and challenges.
• Continuously re-prioritize tasks based on evolving deadlines and client needs.
• Contribute to process improvements and technology enhancements for fund administration workflows.

Requirements

• Bachelor’s degree in accounting, Finance, or related field preferred.
• Two to five years of related work experience.
• Strong attention to detail and organizational skills, with the ability to shift priorities quickly and effectively.
• Proficiency in Excel, including formulas, pivot tables, and data analysis.
• Ability to work under tight deadlines in a high-volume environment is very important.
• Strong communication and interpersonal skills to interact with internal and external stakeholders.
• Experience in fund administration, ETF operations, or financial services is expected.
• Specific experience and knowledge of SEC regulatory requirements for funds is required.

Preferred Qualifications

• Experience and knowledge of derivative instruments, particularly swaps.
• Experience with broker and custodian statement reconciliations.

Compensation & Benefits

• Pay range: 85,000 - 110,000 USD per year

Location

• Remote (United States)