Grants & Contracts Administrator - Post-Award Accountant, Office of Sponsored Programs (Remote Eligible)

Overview

The University of Virginia is seeking a Post-Award Accountant for the Office of Sponsored Programs (OSP), reporting to the Assistant Director of OSP Post-Award. This role monitors, reconciles, and analyzes expenditures on sponsored awards to ensure compliance with award terms and conditions. The position also prepares invoices and financial reports for sponsors and supports financial audits.

This is a restricted position with a term-limit of 18 months; continuation of employment is contingent upon department need, funding availability, and satisfactory performance.

This position provides an option to work on-site, hybrid, or fully remote, following the University’s remote work guidelines.

Responsibilities

• Independently review sponsored award terms and conditions, identify reporting, invoicing, and other specific financial requirements, and track related tasks through the financial system.
• Review payments from various sponsors, apply cash to the appropriate awards, and proactively identify and investigate variances; troubleshoot issues by researching relevant facts and analyzing data.
• Address complex situations involving non-compliance with sponsor requirements and escalate issues to the Senior Post Award Accountant or Post Award Management in a timely manner.
• Receive training from Post Award leadership and external resources to understand state, federal, and non-federal sponsor terms; apply comprehensive knowledge of industry and professional standards to interpret and resolve post-award financial management issues.
• Identify payments to sponsored projects, monitor unapplied cash, and follow up on outstanding receivables.
• Prepare invoices, including letter of credit draws, and assist with the cash application process.
• Ensure final expenditure and cash reconciliations are completed timely so that final invoices or reports can be submitted to sponsors and awards can be closed in the financial system.
• Provide supporting documentation for financial audits.

Minimum Qualifications

• Education: Bachelor’s degree.
• Experience: At least three years of relevant experience required. A combination of education and additional relevant work experience may be considered in lieu of a degree.
• Physical Demands: Primarily sedentary work involving extensive use of desktop computers. Occasional travel may be required to attend meetings and programs.

Preferred Qualifications

• Prior work experience in Grants and Contracts, preferably with Post-Award in a higher education environment.
• Licensure/Certification: Certified Research Administrator (CRA) certification.

Compensation & Benefits

• This is an exempt-level, benefited position.
• Anticipated salary will be commensurate with qualifications and experience.

Location

• Charlottesville, VA.
• Option to work on-site, hybrid, or fully remote, following the University’s remote work guidelines.

Additional Information

• Application review will begin after October 12.
• This position will not be able to provide consideration for candidates who require sponsorship at this time.
• The University will perform background checks on all new hires prior to employment.

Application Requirements

Applications must include:

• Resume
• Cover letter

Applications that do not include all required documents will not receive full consideration.