Head Start Grants Management Specialist- REMOTE

Overview

The organization is seeking an experienced Grants Management Specialist to provide ongoing, prompt, and accurate fiscal and grants management support to Head Start (HS) and Early Head Start (EHS) grantees, and to support federal staff with high-quality grants management services. This role includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, resolving grant issues, and preparing grant closeouts. Strong attention to detail and a commitment to process improvement are essential.

Please note: This position is not currently available for immediate hire. The organization is proactively building a pipeline of qualified candidates in anticipation of a future staffing need. Candidates may be considered for opportunities as they become available.

Responsibilities

• Review and take action on applications so they may be funded 30 days prior to a grantee’s refunding date.
• Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date.
• Prepare and track grants through the review and funding process, including:
  • Completed grant review checklist
  • Timely contact with grantees to resolve issues
  • Negotiation sheets and FAAs prepared in Grants Solutions software
  • Briefing meetings with program staff and with management
  • Leading to the awarding of annual continuation grant awards, program improvement grant awards, cost-of-living grant awards, and one-time funding awards to grantees
• Monitor timeliness, receipt, and accuracy of:
  • Grant applications
  • Financial reporting documents
  • Financial drawdowns
• Correspond with grantee staff on a regular basis.
• Monitor ongoing fiscal performance of grantees, including:
  • Evaluation of required fiscal reports
  • Wage comparability study
  • Resolution of audit findings and recommendations
  • Resolution of community/individual complaints
• Prepare grant closeouts, including:
  • Completed closeout checklist
  • Assurance that reports and audits have been reviewed for completeness and correctness
  • Closeout letter sent to the grantee
  • Closeout award processed in the Grants Solutions software system

Basic Qualifications

• Bachelor’s Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field.
• 2+ years of progressive professional experience.
• 2+ years of experience related to federal discretionary grants management (non-profit or for-profit) and financial management, including regulatory compliance monitoring and oversight.
• 1+ years of experience aggregating, analyzing, charting, graphing, reporting on, and presenting data gathered from multiple sources.
• 1+ years knowledge and experience with the administration of discretionary grants is required; preference for Head Start/Early Head Start Programs.
• 1+ years’ experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Must have a valid driver’s license and successfully pass a Motor Vehicle Records (MVR) check.

Preferred Qualifications

• Experience with Grant Solutions.
• Background and training in accounting and/or financial management, including audit resolution activities.

Professional Skills

• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and decision-making capabilities.
• Strong team player; ability to collaborate with Regional Office staff and other partners.
• Ability to work with all levels of internal staff and outside clients.
• Superior attention to detail and ability to meet stringent deadlines.
• Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
• Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude.
• Ability to build productive business relationships.
• Excellent time management and communication skills.
• Ability to exercise good judgment, discretion, tact, and diplomacy.

Pay Range & Employment Type

• Full-time employment
• Pay range: $55,665.00 - $94,631.00

Final pay is determined by multiple factors, including relevant work experience, skills, certifications, competencies aligned to the role, geographic location, education, certifications, and contract provisions regarding labor categories specific to the position.

Location

Nationwide Remote Office (US99)

Application Notes

• This application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration.
• Work authorization: Candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by the organization. Candidates with current valid work authorization may be considered for a change of employer petition, subject to organizational policy and applicable immigration requirements.

Equal Opportunity & Accommodations

• The organization is an equal opportunity employer.
• Reasonable accommodations are available in all phases of the application and employment process for qualified applicants and employees, including for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs.

Candidate AI Usage Policy

• Use of artificial intelligence (AI) tools to generate or assist with responses during interviews (in-person or virtual) is not permitted.
• If an accommodation requiring AI use is needed, the applicant should request it in advance through the accommodation process.