Junior Staff Accountant

Overview

This role supports the Finance and Accounting team by helping ensure accounting functions are performed in accordance with GAAP and organizational guidelines, and that transactions are recorded in a timely manner.

Responsibilities

Accounts Payable (A/P) — 25%

• Process vendor invoices accurately and promptly, ensuring proper approvals and coding.
• Verify expenditures are properly authorized and supported with appropriate documentation.
• Maintain detailed documentation and audit trails for all federal award transactions.
• Prepare and process electronic payments, ACH transfers, and check disbursements.

Vendor File Maintenance — 25%

• Verify and collect required documentation from vendors, including W-9 forms, executed contracts, and proof of insurance where applicable.
• Review vendor information for accuracy before activation and regularly update vendor data (e.g., addresses, tax IDs, banking details).
• Ensure vendor setup complies with internal control policies, procurement standards, and federal grant regulations under OMB Uniform Guidance (2 CFR Part 200).

Accounts Receivable (A/R) — 25%

• Record and reconcile incoming payments, including grant reimbursements, donor contributions, and other receivables.
• Prepare and submit invoices to funding agencies and clients in accordance with contract and grant requirements.
• Track outstanding receivables and follow up on delayed payments or discrepancies.
• Process and record federal award drawdowns and reimbursements.

General Ledger and Reconciliations — 25%

• Prepare journal entries, adjusting entries, and closing entries as needed.
• Support month-end and year-end closing processes.
• Perform regular bank reconciliations and ensure transactions are accurately reflected in accounting records.
• Reconcile credit card and balance sheet general ledger accounts monthly.
• Identify, investigate, and correct discrepancies promptly.

Compliance — 25%

• 1099 Reporting: Prepare and issue annual Form 1099-NEC/MISC to vendors in compliance with IRS regulations.
• Maintain accurate vendor records to ensure timely and accurate year-end reporting.
• Provide accurate schedules and reconciliations to auditors and management as requested.
• Assist with annual audits, single audits (if applicable), and other financial reviews.
• Support the Finance Department in preparing accurate schedules, reports, and grant-related reconciliations.
• Ensure all accounting activities and records comply with U.S. Generally Accepted Accounting Principles (GAAP).
• Adhere to applicable rules and regulations set forth by the IRS, U.S. Department of Labor (DOL), OMB, and other relevant state and federal authorities.
• Perform other duties and special projects in support of the department as needed.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field desired. Internship or relevant coursework experience is a plus.
• Self-motivated with the ability to work independently and proactively in a remote environment.
• Well organized with high attention to detail.
• Ability to take initiative and follow through on assignments with minimal direction.
• Team player with excellent interpersonal skills and the ability to collaborate effectively with geographically dispersed colleagues.
• Ability to multi-task and meet deadlines.
• Excellent verbal and written communication skills, including phone, email, and video conferencing.
• Proficiency in Microsoft Office applications and Adobe software.
• Reliable high-speed internet and a dedicated home workspace.
• Personal commitment to the organization’s mission.
• Candidates who are unsure they meet all minimum qualifications or who have transferable skills and experience beyond the conservation sector are encouraged to apply.

Preferred Qualifications

• None stated beyond the “desired” degree and “plus” internship/coursework experience.

Compensation & Benefits

• Salary range: $52,600–$64,200 annually, depending on experience and qualifications.
• Pay rates are offered in compliance with all applicable state wage and hour regulations.
• Total Rewards (full-time, regular employees):
  • Health and Wellness: Medical, dental, vision, long-term and short-term disability, and life insurance.
  • Financial Security: After one year of service, an employer contribution of 3%. Employees are 100% vested upon participation (no vesting schedule for employer contributions).
  • Time Off: Four weeks of paid leave, eleven paid holidays, three floating holidays, and sick leave.

Location

• Remote within AZ, CA, CO, CT, DC, FL, GA, IA, ID, IL, IN, KY, LA, MA, MD, ME, MI, MN, MT, NC, NM, NY, NV, OH, OR, PA, SC, TX, VA, WA, WI, NY and WY.

Additional Information

• Applicant must be legally allowed to work as an employee in the United States.
• Reasonable accommodations for qualified individuals with disabilities are available upon request.