Manager – Accounting & Finance

Overview

This role involves hands-on management of accounting and finance operations, with direct responsibility for accurate financial records, timely reporting, disciplined accounts payable processes, and strong financial controls. The position supports a U.S.-based business and includes regular coordination with U.S.-based leadership.

Responsibilities

Team Leadership & Accountability

• Manage daily activities of the accounting and finance team.
• Assign priorities, responsibilities, and deadlines.
• Review work for accuracy, completeness, and timeliness.
• Coach team members and address accountability or performance concerns.
• Maintain documented procedures and backup coverage for critical tasks.
• Escalate significant issues promptly.

Accounts Payable & Vendor Management

• Oversee invoice verification, accounts payable processing, vendor reconciliations, and payment preparation.
• Ensure invoices have required documentation and approvals.
• Review accounts payable aging and upcoming obligations.
• Coordinate payment priorities with finance leadership.
• Resolve duplicate charges, missing credits, pricing issues, and vendor discrepancies.
• Ensure payments follow approval controls.

Accounting Records & Reconciliations

• Maintain accurate financial records in QuickBooks.
• Ensure transactions are properly coded, classified, and documented.
• Prepare and review journal entries.
• Perform and oversee reconciliations for bank accounts, credit cards, vendor balances, marketplace settlements, payment processors, and other financial accounts.
• Investigate discrepancies and ensure corrections are completed promptly.
• Track unresolved items through resolution.

Financial Reporting & Closing

• Prepare and review monthly, quarterly, and annual financial reports.
• Support preparation of profit and loss statements, balance sheets, cash-flow reports, and management schedules.
• Coordinate month-end and year-end closing.
• Maintain a close checklist with clear deadlines and ownership.
• Review accruals, prepayments, reconciliations, and expense classifications.
• Explain significant variances and unusual transactions.
• Support external accountants, auditors, and tax advisors when required.

Inventory & Payroll Support

• Coordinate inventory reconciliations with Operations and Procurement.
• Investigate differences related to receipts, transfers, returns, and adjustments.
• Support inventory valuation and cost-of-goods-sold reporting.
• Work with HR and payroll providers to validate payroll accounting data.
• Prepare payroll-related accounting entries and reconciliations.
• Maintain confidentiality of payroll and employee information.

Financial Analysis & Process Improvement

• Prepare Excel-based reports, reconciliation workbooks, trackers, and dashboards.
• Provide visibility into expenses, vendor balances, payment requirements, and reconciliation status.
• Identify unusual transactions, recurring discrepancies, and accounting process weaknesses.
• Recommend and implement improvements to accuracy, efficiency, documentation, and controls.
• Reduce unnecessary manual work through automation and standardized reporting.

Cross-Functional Collaboration & Compliance

• Collaborate with Finance, Operations, HR, Procurement, and U.S.-based leadership.
• Follow up when information or documentation is incomplete.
• Ensure accounting activities follow company policies and applicable U.S. accounting practices.
• Maintain organized records and audit trails.
• Support appropriate segregation of duties and secure handling of financial information.

Requirements

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• Minimum 6 years of relevant accounting and finance experience.
• At least 2 years of team management or supervisory experience.
• Experience supporting accounting for a U.S.-based business.
• Familiarity with U.S. GAAP.
• Strong hands-on proficiency with QuickBooks.
• Experience with accounts payable, general ledger accounting, reconciliations, journal entries, financial reporting, and month-end closing.
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, SUMIFS, data validation, and reconciliation workbooks.
• Strong analytical and problem-solving skills.
• Ability to investigate discrepancies and identify root causes.
• Strong attention to detail and organizational skills.
• Clear written and verbal English communication.
• Ability to enforce deadlines, follow up across departments, and escalate issues when needed.
• Ability to work independently in a remote environment.
• Ability to maintain confidentiality.

Preferred Qualifications

• CA, CMA, CPA, or equivalent qualification preferred but not required.
• Experience in e-commerce, retail, distribution, or inventory-intensive businesses.
• Experience reconciling marketplace settlements and payment processors.
• Experience with inventory accounting across multiple fulfillment locations.
• Experience with accounting automation, process improvement, or Excel Power Query.

Compensation & Benefits

Not specified.

Location

• Remote – India
• Employment Type: Full-Time Independent Contractor

Work Schedule

• Monday–Friday, 2:00 PM–11:00 PM IST

Work Setup Requirements

Candidates must have:

• Reliable high-speed internet.
• A quiet and professional workspace.
• Reliable availability during the assigned schedule.
• Ability to participate in video meetings.
• Ability to use required accounting, communication, productivity, time-tracking, and monitoring systems.
• Ability to securely handle confidential financial information.

India-Based Roles (Pre-Notification)

• This role supports a U.S.-based company and requires regular coordination with U.S.-based leadership.
• Candidates must consistently work the assigned India schedule.
• This position is structured as an independent contractor engagement and does not create an employer-employee relationship in India.
• Candidates must comply with company confidentiality, security, attendance, and work-monitoring requirements.
• Reliable attendance, punctuality, responsiveness, and professional communication are essential.