Part-Time Bookkeeping VA – QuickBooks, PO Entry, Receipts & Invoicing

Overview

A US-based IT and low-voltage company providing managed IT services, support, installations, and project work for healthcare and commercial customers is seeking a part-time Bookkeeping and Administrative Virtual Assistant. This remote role is based in the Philippines and requires some overlap with US Eastern Time hours.

Responsibilities

• Enter purchase orders into the billing system
• Enter receipts and expenses into QuickBooks
• Create customer invoices based on provided information
• Enter vendor bills and match them to receipts or purchase orders
• Reconcile bank and credit card accounts in QuickBooks
• Review transactions for accuracy and proper categorization
• Follow up internally when information is missing
• Keep records organized and up to date
• Perform other bookkeeping or administrative tasks as needed

Requirements

• 2–3 years of bookkeeping experience
• Strong experience with QuickBooks
• Experience creating invoices
• Experience entering purchase orders, receipts, bills, and expenses
• Experience reconciling bank and credit card accounts
• Proficient in Excel or Google Sheets
• Strong attention to detail
• Good written English communication skills
• Ability to work independently and ask questions when unclear
• Reliable internet connection
• Availability to overlap with US Eastern Time during part of the workday

Preferred Qualifications

• Experience working with US-based companies
• Familiarity with IT, MSP, construction, service, or project-based businesses
• Experience with ConnectWise, QuoteWerks, QuickBooks, or similar billing/accounting systems
• Knowledge of accounts payable and accounts receivable workflows
• Experience matching receipts to credit card transactions
• Creating invoices from service tickets, job notes, or project information

Schedule

• Part-time position, approximately 15–20 hours per week
• Schedule to be discussed, but must allow for regular communication during US Eastern Time business hours

Compensation

• Starting rate of $6–$8 per hour, depending on experience

Location

• Remote position based in the Philippines with required overlap to US Eastern Time hours