PART TIME Payroll Accounting Specialist

Overview

This part-time, remote Payroll Accounting Specialist role supports corporate payroll and related accounting processes. The position is Deltek Costpoint-centric and includes monitoring, analysis, and control of payroll processing activity with a focus on Deltek Costpoint labor, timesheets, Health & Welfare (H&W), leave, and SCA employee payroll requirements.

The specialist will also support labor uploads from Costpoint into ADP, payroll processing in ADP Workforce Now, and recording ADP payroll costs in Costpoint’s General Ledger. The role may assist with Accounts Payable and expense processing as assigned.

Responsibilities

• Manage day-to-day timesheet processing in Deltek Costpoint / Time & Expense, including periodic floor checks and follow-up
• At end of each pay period: collect timesheets, validate accuracy, solicit and track corrections, then import into Costpoint
• Calculate SCA Health & Welfare and related allowance lines; compute and post leave accruals in Costpoint
• Support multi-state payroll for SCA and non-SCA populations under the Accounting Manager’s supervision
• Run or support payroll through ADP (ADP Workforce Now / Run or equivalent); learn the organization’s payroll export/import process from Costpoint to the payroll system of record
• Perform new employee setup in Costpoint (and ADP when applicable), including time administration (workforces, approval groups, initial logins)
• Manage and track PAR changes for pay/status updates that affect Costpoint and payroll
• Collect and file payroll reports; assist with General Ledger import post-payroll
• Monitor incentives or advances requiring recovery from terminated employees
• Support insurance reconciliations and reporting as assigned
• Provide audit support and complete ad hoc reports requiring Costpoint labor/payroll data
• Track and process invoices as received, request approvals, and enter items into Accounts Payable as assigned
• Process payments by check, wire, ACH, or online as assigned
• Monitor and process expense reports; support Expense module administration (access, employee support, troubleshooting) as assigned
• Document Costpoint and payroll procedures in clear written SOPs

Requirements

• Strong hands-on experience with Deltek Costpoint for labor, timesheets, payroll-related setup, and reporting (core requirement)
• Direct experience supporting SCA employees, including H&W and prevailing wage/WD concepts, and SCA leave/fringe handling as used by the employer
• Working knowledge of multi-state payroll
• Basic understanding of full-cycle accounting with emphasis on Payroll, including how payroll flows into the General Ledger (Accounts Payable experience is a plus)
• Strong Excel and Microsoft 365 skills; able to create and maintain process documentation
• Associate degree or higher, or equivalent payroll/accounting experience
• Ability to work independently in a remote, part-time schedule and meet payroll deadlines

Preferred Qualifications

• ADP payroll experience (Workforce Now, Run, or similar)
• Government contract / GovCon accounting experience beyond Costpoint labor entry
• Prior experience with Costpoint Time & Expense administration at scale
• Experience with off-cycle/final checks, supplemental payroll, and terminated-employee processing

Compensation & Benefits

• Basic and Voluntary Life and Ad&D
• Employee Assistance Program
• 401(K) Retirement Plan
• Financial Advisor
• Tuition Assistance

Location / Work Arrangement

• Part-time
• Remote (U.S.-based)
• Schedule and weekly hours will be set with the Accounting Manager based on payroll cycle needs
• Must be available around key payroll cycle dates as directed by the Accounting Manager

Equal Opportunity / Screening

• Equal opportunity employer; all qualified applicants will be considered without discrimination based on race, color, religion, sex, national origin, age, disability, or protected veteran status.
• Employment offers are contingent on passing a pre-employment drug screen.
• Workplace is drug-free; offers of employment are contingent on passing a pre-employment drug screen.