Payroll & Accounts Payable Specialist

Overview

A distinguished full-service law firm specializing in complex corporate, litigation, executive compensation, and private wealth matters is seeking a Payroll & Accounts Payable Specialist. This is a full-time, remote independent contractor position based in Bogotá, Colombia, requiring 40 hours per week. The role involves managing payroll processing, accounts payable functions, and ensuring compliance with relevant regulations.

Responsibilities

• Prepare, review, and reconcile monthly payroll summaries ensuring accuracy and compliance
• Process payroll payments, record bills, and journal entries efficiently across multiple payroll systems
• Create and distribute monthly payment summaries to law partners and stakeholders
• Calculate and distribute origination partners' monthly distributions and annual true-ups
• Maintain comprehensive payroll records, including salary changes, bonuses, benefits, and tax deductions
• Collaborate closely with HR to ensure employee data accuracy and update records as needed
• Reconcile benefits and 401(k) deductions, ensuring correctness and compliance
• Register with state authorities for filings and ensure ongoing compliance with state regulations
• Monitor payroll systems for exceptions and resolve tax-related issues proactively
• Manage year-end payroll reporting, including W-2s, 1099s, and K-1s, ensuring timely submissions
• Support audits related to workers' compensation and other payroll-related areas
• Review, verify, and process vendor invoices, reimbursements, and disbursements accurately
• Track payment approvals, due dates, and follow up on incomplete or missing information
• Maintain and update vendor records and reconcile accounts payable aging reports monthly
• Calculate recruiter fees and manage intercompany credit card transactions and expenses
• Track and report business development expenses per partner monthly
• Ensure accuracy of prepaid accounts, client reimbursements, and team member advances
• Identify process improvements and assist in implementing systems changes to optimize payroll and accounts payable workflows

Requirements

• Minimum of 5+ years of senior experience in Payroll and Accounts Payable
• Extensive hands-on experience with US payroll systems, including W-2s, 1099s, and K-1s
• Knowledge of all related state tax filings and registrations
• Proficiency with payroll processing platforms such as Gusto, XE, Ramp, or similar systems
• Strong understanding of payroll tax regulations and compliance requirements
• Experience with accounts payable processes, vendor management, and expense reconciliation
• Ability to leverage AI tools and automation to streamline workflows
• Exceptional attention to detail and accuracy in record-keeping
• Proactive problem-solving skills and the ability to identify issues early
• Excellent communication skills and responsiveness
• Experience working in start-up, scale-up, or professional services environments preferred
• Comfortable working independently in a fully remote setting

Compensation & Benefits

• Opportunity to work remotely from anywhere in Colombia
• Collaborative and inclusive work environment
• Exposure to complex legal and financial processes
• Flexible working hours within a 40-hour workweek
• Professional growth and development opportunities
• Engagement with a diverse and global team

Location

• Remote position based in Bogotá, Colombia

Equal Opportunity

The employer is committed to fostering an inclusive environment and providing equal employment opportunities regardless of race, gender, age, religion, national origin, disability, sexual orientation, or any other protected characteristic. Qualified candidates from all backgrounds are encouraged to apply.