Payroll Administrator

Overview

A dynamic environmental consulting firm is seeking a full-time Payroll Administrator to join their Human Resources team. This role involves managing payroll and administrative tasks to ensure accurate processing, recording, and auditing of multi-state U.S. and Canadian payrolls and associated taxes. The position may be based in one of the company’s offices or potentially remote.

Responsibilities

• Prepare and process bi-weekly payroll for U.S. employees across multiple states and provide payroll data for Canadian payroll processing
• Review new hire information and payroll system data for accuracy and completeness
• Audit, review, and post timekeeping records in compliance with company standards
• Ensure proper overtime coding according to various state and provincial requirements
• Calculate and process payroll deductions, additions, garnishments, and levies
• Reconcile bi-weekly benefit withholdings (medical, dental, vision) and reimbursements
• Manage vacation, sick, and other leave accruals for full- and part-time employees
• Respond to employee inquiries regarding pay, deductions, and withholdings
• Assist with payroll tax deposits and preparation of monthly, quarterly, and annual filings
• Support multi-state tax compliance, including unemployment and workers’ compensation reporting
• Research and register payroll tax accounts in new states as needed
• Reconcile payroll tax general ledger accounts and prepare quarterly adjustments
• Assist with year-end processing, including W-2 preparation in compliance with IRS regulations
• Maintain payroll records in accordance with legal requirements
• Prepare ad hoc reports and analyses for management
• Stay current on payroll laws and regulations and communicate updates as necessary
• Maintain strict confidentiality of payroll and employee information

Requirements

• Bachelor’s degree in Accounting, Business, or relevant payroll certification
• 2–5 years of experience in multi-state payroll or bookkeeping
• Strong knowledge of payroll processes, compliance, and multi-state tax requirements
• High attention to detail with a focus on accuracy and timeliness
• Strong organizational and time management skills
• Proficiency in payroll systems (experience with Deltek VantagePoint preferred but not required) and Microsoft Office
• Ability to interpret and apply payroll regulations and policies
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Proven ability to handle sensitive and confidential information

After an offer of employment is made, candidates must successfully pass a pre-employment background check, drug screening, and DMV records check that meets the employer’s minimum criteria to operate a motor vehicle on behalf of the organization. A valid driver’s license is required.

Compensation & Benefits

• Salary range: $65,000 to $75,000 annually, depending on education, knowledge, and experience
• Additional annual profit-sharing bonus potential
• Comprehensive benefits package available

Location

Position may be based in one of the company’s offices across the United States or Canada, or potentially remote.