Payroll Analyst (Remote)

Overview

This role supports accurate, timely, and compliant US payroll processing. Responsibilities include reviewing payroll data, validating timekeeping and employee changes, resolving routine discrepancies, supporting payroll tax requirements, meeting multi-state termination pay needs, and providing backup coverage during absences or high-volume periods.

Responsibilities

• Assist with and/or process biweekly payroll accurately and on time in accordance with company policies and all applicable US federal, state, and local requirements.
• Review timekeeping, earnings, deductions, direct deposit changes, employee updates, and tax elections.
• Review terminations for applicable US state final pay timing, deduction, and documentation requirements.
• Support payroll tax withholding, deduction, filing, and reporting activities, including US federal income tax, Social Security, Medicare, FUTA, SUTA, state income tax, local tax, and other statutory payroll requirements.
• Research payroll discrepancies, tax variances, missing information, and timecard issues; resolve routine items and escalate as needed.
• Respond to employee payroll inquiries related to pay, taxes, deductions, direct deposit, garnishments, and pay statements.
• Maintain payroll records and support reporting, reconciliations, audit requests, compliance documentation, and internal controls.
• Assist with monthly, quarterly, and year-end payroll activities, including payroll reconciliations, taxable wage review, W-2 support, tax notice research, and audit documentation.
• Review and prepare escalated off-cycle payroll runs in a prompt manner as needed.
• Serve as backup support for payroll during absences or high-volume periods.

Requirements

• 2-4 years of US payroll processing; payroll support required.
• Associate’s Degree or higher-level degreed achievement in Accounting, Finance, Human Resources, or a related field preferred.
• Working knowledge of US payroll concepts, including gross-to-net calculations; tax withholdings (including federal, state, local, Social Security, Medicare, FUTA, and SUTA); taxable wages; pre- and post-tax deductions; FLSA wage and hour requirements; terminations; garnishments; year-end reporting; and compliance requirements in a multi-state environment.
• Familiarity with US multi-state payroll compliance, state and local tax withholding, unemployment tax, reciprocity rules, paid leave programs, and jurisdiction-specific payroll requirements.
• Experience supporting monthly, quarterly, and year-end payroll processes, including US Federal W-2 preparation, Federal and State payroll tax reconciliations, taxable wage balancing, and audit documentation.
• Strong analytical, reconciliation, reporting, and problem-solving skills.
• Experience with payroll, HRIS, or timekeeping systems (Ceridian Dayforce, ADP, or Workday experience preferred).
• Ability to handle confidential payroll information with professionalism, accuracy, and discretion.
• Strong attention to detail with a high level of accuracy, accountability, and data integrity.
• Proficiency in Microsoft Excel.
• Excellent communication and customer service skills, with the ability to explain payroll information clearly and professionally.
• Ability to manage multiple priorities, meet strict payroll deadlines, and work effectively in a fast-paced environment.
• Ability to align working hours schedule with Payroll Manager (8am-5pm US CT hours).

Compensation & Benefits

• Pay range: $20 to $31 per hour (pay to be determined by the applicant’s education, experience, knowledge, skills, abilities, balanced against internal equity and competitive market-based geographic ranges).
• Other compensation: If the position is full-time or part-time benefit eligible, a comprehensive benefits package is provided.

Location

US CT hours (work schedule to align with Payroll Manager: 8am-5pm US CT hours).

Additional Information

• Recruitment scam awareness: This employer does not make job offers outside of its official hiring process or request payment or sensitive personal information. Job offers are not made without meeting a hiring authority and having a live, face-to-face conversation.
• Confidentiality and security: The employer is committed to maintaining an environment that protects client data and requires employees to adhere to security practices, policies, procedures, and controls.

Equal Opportunity

Equal opportunity employer. Employment decisions are made without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other protected characteristics. Qualified applicants are considered regardless of criminal histories consistent with legal requirements.