Payroll Analyst

Overview

This role supports accurate, timely, and compliant payroll delivery for the organization’s U.S. workforce and assists with payroll processing for international employees.

Responsibilities include processing payroll and standard tax filings under established procedures, coordinating with international payroll vendors on day-to-day matters, and escalating complex or novel tax and compliance issues to senior payroll staff.

Responsibilities

• Process semimonthly U.S. payroll (wages, deductions, benefits, and garnishments) across multiple states using Workday, following established payroll procedures.
• Support U.S. payroll tax compliance by preparing standard federal, state, and local tax filings (Forms 941, 940, W-2, and W-3) for review.
• Assist with reconciling tax liabilities against the general ledger.
• Research routine payroll tax notices and agency correspondence, escalating complex or novel issues to senior payroll or tax staff.
• Support year-end processing, including W-2 preparation and reconciliation.
• Support payroll processing for employees outside the U.S. by coordinating with in-country payroll providers to maintain pay accuracy and timeliness.
• Serve as a day-to-day point of contact for assigned international payroll vendors, flagging discrepancies for review before disbursement.
• Process and audit garnishments, levies, and voluntary deductions in compliance with applicable law.
• Coordinate with HR, Legal, and Finance on standard multi-state and multi-country payroll matters, escalating complex tax or compliance questions as needed.
• Use AI-powered tools alongside other payroll technologies to support validation and reconciliation tasks, flagging anomalies for review.
• Perform other duties and special projects as assigned.

Requirements

• 2+ years of U.S. payroll processing experience (required)
• Working knowledge of federal, state, and local payroll tax rules—FICA, FUTA, SUTA, and withholding (required)
• Experience with a major payroll platform, such as Workday, ADP Workforce Now, ADP Streamline/Celergo, or UKG (required)
• Proficiency in Excel (VLOOKUP, pivot tables) for reconciliations and reporting (required)

Preferred Qualifications

• Exposure to international payroll processes, ideally partnering with in-country payroll providers or Employers of Record (EORs) (preferred)
• Experience partnering with One Source Virtual (OSV) or similar payroll service providers to support U.S. payroll processing (preferred)
• Comfort using AI-powered tools to support payroll validation and reconciliation tasks (preferred)

Education and Certifications

• Bachelor’s degree (preferred)
• A combination of relevant experience and education may be considered (required)
• Certified Payroll Professional (CPP) certification, or an international payroll equivalent (preferred)

Security and Privacy Requirements

• Participation in ongoing security training is mandatory.
• Follow established security protocols and handle sensitive data responsibly, including understanding relevant privacy regulations and reporting breaches.
• Acknowledging applicable security and privacy policies is a requirement of all roles.

Compensation & Benefits

Base pay is one part of the total compensation package and is set within a defined range. Ranges can vary based on hiring location. Where pay falls within the range depends on role scope, location, budget, skills, experience, and qualifications.

National pay transparency range (all U.S. locations):

• $61,000—$95,000 USD

Location

U.S. (pay ranges account for geographic differences across U.S. locations).