Payroll Assistant (REMOTE)

Overview

A healthcare organization is seeking a detail-oriented and highly organized Payroll Assistant to join their remote payroll operations team. This full-time remote role supports payroll administration to ensure employees are paid accurately and on time in a fast-paced healthcare environment.

Responsibilities

Payroll Support:

• Assist in processing payroll accurately and on schedule.
• Review timesheets, attendance records, overtime, and payroll adjustments.
• Verify payroll data for completeness and accuracy before submission.
• Support payroll calculations including wages, deductions, bonuses, and benefits.
• Help ensure compliance with payroll policies and procedures.

Administrative Operations:

• Maintain accurate employee payroll records and documentation.
• Process payroll-related data entry and updates in payroll systems.
• Assist with employee onboarding payroll setup and records management.
• Ensure payroll files are updated accurately and timely.
• Support payroll reporting and audit preparation.

Employee Support & Communication:

• Respond professionally to payroll-related inquiries from employees and managers.
• Provide clear information regarding pay, deductions, benefits, and payroll schedules.
• Resolve payroll concerns or escalate complex issues appropriately.
• Maintain professional communication across departments.
• Promote a positive employee support experience.

Compliance & Accuracy:

• Maintain confidentiality of payroll and employee data.
• Ensure payroll practices comply with federal, state, and company policies.
• Support audits and reporting requirements.
• Identify discrepancies and resolve payroll issues promptly.
• Maintain high levels of accuracy and attention to detail.

Remote Operations:

• Utilize payroll software, HR systems, and Microsoft Office tools effectively.
• Maintain productivity and quality standards while working independently.
• Participate in virtual meetings, payroll reviews, and training sessions.
• Support remote payroll administration and reporting activities.
• Contribute to process improvements that enhance payroll efficiency.

Required Qualifications

• High school diploma, GED, or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 1 year of payroll, accounting, finance, administrative support, or related experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent numerical accuracy and data entry skills.
• Strong problem-solving and analytical abilities.
• Ability to multitask and manage competing priorities.
• Strong organizational and time-management skills.
• Ability to work independently in a remote environment.
• Commitment to confidentiality and professionalism.

Preferred Qualifications

• Experience working in payroll or related industries.
• Familiarity with payroll systems, HRIS platforms, or workforce management systems.
• Experience processing payroll in multi-location environments.
• Knowledge of payroll tax regulations and wage compliance requirements.
• Experience in high-volume payroll operations.
• Advanced Excel skills are a plus.

Compensation & Benefits

• Salary range: $45,000 – $85,000 per year, based on experience and qualifications.
• Medical, dental, and vision insurance.
• 401(k) retirement savings plan with company match.
• Paid time off (PTO) and paid holidays.
• Remote work flexibility.
• Employee assistance and wellness programs.
• Professional development and payroll training opportunities.
• Career advancement within a growing healthcare organization.
• Life and disability insurance.
• Employee recognition and rewards programs.
• Company-provided equipment for remote work.

Work Environment

• Fully remote position within approved U.S. states.
• Standard business hours with occasional schedule flexibility.
• Fast-paced payroll and administrative support environment.
• Frequent interaction with employees, managers, HR teams, and finance departments.
• Primarily computer-based work requiring strong accuracy and analytical skills.

Equal Opportunity Statement

The organization is an Equal Opportunity Employer committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.