Payroll Associate

Overview

A growing organization is seeking a detail-oriented and proactive Payroll Associate to manage end-to-end US payroll operations for a diverse employee population of over 300, including both salaried exempt and hourly non-exempt employees. This role is critical in ensuring accurate, compliant, and timely payroll processing while supporting a systems transition from UKG Pro to ADP, alongside HRIS integration with HiBob.

Responsibilities

Payroll Processing & Operations

• Execute biweekly and semi-monthly US payroll processing using UKG Pro, transitioning to ADP
• Accurately calculate wages, overtime, bonuses, commissions, and deductions
• Validate payroll inputs such as new hires, terminations, pay changes, and timekeeping data
• Process off-cycle payrolls, adjustments, and retroactive payments
• Manage multi-state payroll compliance, including tax withholdings and registrations

Deductions, Benefits & Garnishments

• Administer employee deductions including pre-tax and post-tax benefits via Bswift
• Reconcile and manage 401(k) contributions with Principal, including funding and reporting
• Process and maintain wage garnishments, levies, and child support orders in compliance with federal and state regulations
• Ensure proper handling of FSA, HSA, and other benefit-related deductions

Payroll Compliance & Reporting

• Manage state payroll tax registrations
• Ensure compliance with federal, state, and local payroll laws and regulations
• Support payroll tax filings, audits, and reconciliations in partnership with external providers
• Prepare and review payroll reports, including variance analysis and general ledger reconciliations
• Assist with year-end activities including W-2 processing and audits

Systems & Process Improvement

• Lead migration efforts from UKG Pro to ADP payroll platform, including parallel testing and data validation
• Collaborate on HiBob HRIS implementation to ensure seamless payroll integration
• Identify opportunities to automate payroll and accounts payable processes
• Drive process optimization initiatives across payroll workflows and controls

Cross-Functional Collaboration

• Partner closely with the People Team on employee lifecycle events impacting payroll
• Work with Finance and Accounting on payroll-related journal entries and reconciliations
• Coordinate with external vendors (ADP, Principal, Bswift) for issue resolution and process alignment

Requirements

• Bachelor’s degree in Accounting, Finance, HR, or related field, or equivalent experience
• 3–5 years of experience in US payroll processing
• Hands-on experience with UKG Pro or similar payroll systems
• Experience with ADP Workforce Now or similar ADP platforms
• Strong understanding of US Fair Labor Standards Act (FLSA)
• Experience managing multi-state payroll and hourly/non-exempt populations
• Proficiency in Excel, including pivot tables, lookups, and data validation

Preferred Qualifications

• Exposure to HiBob or other modern HRIS systems
• Experience with benefits platforms such as Bswift
• Familiarity with 401(k) administration, Principal preferred
• Experience supporting payroll system implementations or migrations
• Certified Payroll Professional (CPP) or similar certification

Key Competencies

• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to manage sensitive and confidential information
• Excellent communication and cross-functional collaboration skills
• Ability to prioritize and meet deadlines in a fast-paced environment
• Continuous improvement mindset with interest in automation and AI-driven efficiencies

Compensation & Benefits

• Salary range: $75,000 to $95,000 annually, commensurate with location, experience, and other job-related factors
• Flexible paid time off (PTO)
• Market-leading medical, vision, and dental insurance
• 401(k) matching up to 4%
• Wellness reimbursement or stipend
• Weekly pizza stipend

Location

This role supports US payroll operations; specific location details were not provided.