Payroll Coordinator II - REMOTE

Overview

This role is a Payroll Coordinator position responsible for maintaining adequate staffing and coverage for critical payroll operations. The position ensures timely and accurate payroll processing to minimize operational risk and workload disruption.

Responsibilities

• Input data into computerized payroll systems to prepare weekly and semi-monthly payrolls, including updating and adjusting employee earnings and deductions.
• Run pre-payroll audit reports to ensure payroll accuracy.
• Complete payroll processing activities such as computing wage and overtime payments, calculating and recording payroll deductions, and processing off-cycle payment requests.
• Calculate overpayments and prepare repayment agreements.
• Respond to complex payroll-related questions from employees and management via email and phone.
• Ensure compliance with payroll policies and procedures.
• Audit earnings and deduction totals, review system outputs (e.g., registers and reports), correct out-of-balance conditions, and prepare special reports for management.
• Perform standard administrative tasks including answering phones, preparing reports, maintaining records, and tracking information using a case management tool.
• Audit and process payroll information submitted by the field for accuracy, policy compliance, and completeness.
• Maintain confidentiality of employee and company data.
• Process payroll for approximately 5,000 to 7,000 employees across multiple states.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required.
• Three to five years of experience in payroll and/or finance, accounting, or a related field.
• Minimum of three years of multi-state payroll processing experience.
• Strong verbal, written, and interpersonal communication skills.
• Strong organizational skills and ability to prioritize in a fast-paced, team-oriented environment.
• Ability to resolve moderately complex payroll issues.
• Strong customer service orientation and ability to cultivate and maintain strong customer relationships.

Preferred Qualifications

• Bilingual in Spanish preferred.
• Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) designation preferred.

Compensation & Benefits

• Pay Type: Hourly
• Pay Range: $25.00 to $29.00 per hour
• Eligible for annual bonus, commission, and/or long-term incentive plans depending on level and type.
• Comprehensive health and welfare benefits for full-time employees, including medical, prescription, dental, vision, life insurance, and disability insurance options.
• Paid time off for vacation, illness, bereavement, family and parental leave.
• Tax-advantaged 401(k) retirement savings plan.

Location

This position involves processing payroll for employees across multiple states. Specific work location details are not provided.

Additional Information

• The employer is an Equal Opportunity Employer and maintains a drug-free workplace.
• Some positions may require additional screening such as employment and education verification, motor vehicle records check, road test, and/or customer-specific badging or background requirements.
• Applicants should be cautious of fraudulent communications and only respond to official employer email addresses.