Payroll Coordinator II - REMOTE

Overview

This position is a replacement for a Payroll Coordinator who resigned effective immediately. Filling this role is necessary to maintain adequate staffing and coverage for critical payroll operations, ensure timely and accurate payroll processing, and minimize operational risk and workload disruption to the remaining team.

Responsibilities

• Input data into computerized payroll systems to prepare weekly and semi-monthly payroll, including updating and adjusting employee earnings and deductions.
• Run pre-payroll audit reports to ensure payroll output accuracy.
• Complete payroll processing activities such as computing wage and overtime payments, calculating and recording payroll deductions, and processing requests for off-cycle payments.
• Calculate overpayments and prepare repayment agreements.
• Respond to complex payroll questions from employees and management via email and phone.
• Ensure compliance with payroll policies and procedures.
• Audit earnings and deduction totals, review system output (e.g., registers and reports), correct out-of-balance conditions, and prepare special reports for management.
• Perform standard administrative tasks including answering phones, preparing reports, maintaining records, and tracking information using a case management tool.
• Audit and process payroll information submitted by the field for accuracy, policy compliance, and completeness.
• Maintain confidentiality of employee and company data.
• Process payroll for approximately 5,000 to 7,000 employees across multiple states.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required.
• Three to five years of experience in payroll and/or finance, accounting, or a related field.
• Three or more years of multi-state payroll processing experience.
• Ability to resolve moderately complex payroll issues.
• Strong verbal, written, and interpersonal communication skills.
• Strong organizational skills and ability to prioritize in a fast-paced, team-oriented environment.
• Strong customer service orientation and ability to cultivate and maintain strong customer relationships.

Preferred Qualifications

• Bilingual in Spanish preferred.
• Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) designation preferred.

Compensation & Benefits

• Pay Type: Hourly
• Pay Range: $25.00 to $29.00 per hour
• Position may be eligible for annual bonus, commission, and/or long-term incentive plans based on level and type.
• Comprehensive health and welfare benefits for full-time employees, including medical, prescription, dental, vision, life insurance, and disability insurance options.
• Paid time off for vacation, illness, bereavement, family and parental leave.
• Tax-advantaged 401(k) retirement savings plan.

Location

This role involves processing payroll for employees across multiple states. Specific work location details are not provided.