Payroll Manager

Overview

A healthcare organization is seeking a Payroll Manager to lead and manage all payroll operations. This role is responsible for ensuring accurate, timely, and compliant payroll processing for all employees, maintaining system integrity within the UKG payroll platform, and collaborating with Human Resources, Finance, and IT teams to support seamless payroll and HR system integration.

Responsibilities

• Manage all payroll operations, ensuring accurate and timely processing of wages, overtime, shift differentials, stipends, and other compensation.
• Calculate payroll liabilities and prepare payroll tax filings and regulatory reports in compliance with federal, state, and local laws.
• Reconcile payroll transactions with the general ledger and maintain comprehensive payroll documentation.
• Serve as the subject matter expert and system owner for the UKG payroll platform, ensuring system integrity and troubleshooting issues.
• Collaborate with IT to test system upgrades, resolve technical issues, and maintain data integrity.
• Supervise payroll staff, including hiring, training, assigning work, conducting performance evaluations, and managing employee relations.
• Ensure confidentiality of payroll and employee information in compliance with HIPAA and organizational policies.
• Work closely with HR, Finance, and HRIS teams to ensure accurate employee data, benefit integrations, and financial reconciliation.
• Oversee administration and reconciliation of health savings accounts (HSA) and flexible spending accounts (FSA), coordinating with vendors.
• Manage employer-sponsored benefits processing such as long-term disability, life insurance, and accidental death & dismemberment (AD&D), including vendor oversight.
• Ensure compliance with state reporting requirements, including Employment Security Department (ESD) and Paid Family & Medical Leave (PFML) wage reporting.
• Lead end-to-end payroll processes, establishing internal controls and checks to ensure accuracy and compliance.
• Handle retroactive payroll adjustments accurately and validate corrections.
• Interpret and apply collective bargaining agreements (CBAs) to configure payroll systems according to contract provisions and work rules.
• Serve as backup for bi-weekly payroll processing to maintain operational continuity.
• Prepare payroll reports and documentation to support audits and internal reviews.
• Analyze payroll data to identify opportunities for process improvements, system enhancements, and stronger internal controls.
• Coordinate annual payroll activities including year-end processing, W-2 issuance, benefit updates, and system rollover.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
• Equivalent combination of education and experience may be considered.

Experience

• Minimum of 5 years of payroll processing and payroll accounting experience.
• At least 2 years of experience in a unionized environment.
• 2-3 years of supervisory or management experience preferred.
• Experience in healthcare settings is highly desirable.
• Proficiency with UKG or other automated payroll systems strongly preferred.

Skills and Knowledge

• Strong knowledge of payroll accounting, tax regulations, compliance requirements, and employee benefits administration.
• Proficient in payroll systems, reporting tools, and Microsoft Office suite.
• Excellent data analysis and reconciliation skills.
• Effective time management, multitasking, and collaboration abilities.
• Strong written and verbal communication skills with the ability to explain complex payroll information clearly.
• Ability to interpret laws, policies, and procedures while maintaining strict confidentiality and professionalism.

Compensation & Benefits

Details regarding compensation and benefits will be provided during the hiring process.

Location

Position is based at a healthcare facility located in a scenic and welcoming environment, serving the local community.