payroll manager

Overview

This position involves ensuring accurate preliminary and final payroll reporting, including timesheet processing, spreadsheet updates, and fund distribution, while maintaining compliance with company policies and state and federal regulations. The role also supports timely and accurate payroll production and responds to requests for payroll data and reports.

The position is located in Reading, PA with possible hybrid work options.

Responsibilities

• Coordinate the payroll process with other departments to deliver services in conformance with established guidelines.
• Prepare and oversee payroll-related documents such as invoices for overpayments, retirement plan transfers, payroll registers, stop payments, W-2 controls, and worker’s compensation checks to document activities, meet compliance requirements, and provide audit references.
• Prepare quarterly unemployment compensation taxes due for states in which the organization has sites.
• Reconcile account balances to maintain accurate balances and comply with related policies, practices, and/or regulations.
• Research payroll discrepancies (e.g., timesheets, leave time) to ensure accuracy and adherence to procedures prior to processing.
• Inform personnel, carriers, and financial institutions regarding required documentation and procedures to complete transactions.
• Compile payroll-related data from a variety of sources (e.g., timesheets/payroll, salary adjustments, tax deposits) to analyze issues, ensure compliance with mandated requirements, and monitor program components.
• Verify payroll information (e.g., timesheets, direct deposits, wage attachments, benefits) to ensure accurate distribution of funds.
• Maintain payroll information, files, and records in written and electronic formats to provide an up-to-date reference and audit trail for compliance.
• Communicate with internal and external parties (including city/state/federal agencies) to ensure accurate processing of payroll deductions and garnishments.
• Respond to written and verbal inquiries by providing information and/or direction.
• Calculate Health & Welfare payments due to employees on a quarterly basis, upon termination, and reconcile over/underpayments at the end of the fiscal year.

Qualifications

• Bachelor’s Degree in a business-related field (4-year college or university) or equivalent work experience.
• Experience in a fast-paced customer service environment.
• Experience with ADP payroll systems.
• Experience in a shared service environment and a solid understanding of HR cycles.

Location

• Reading, PA (possible hybrid work options)