Payroll Specialist

Overview

The organization is seeking a Payroll Specialist responsible for accurate and timely payroll processing and year-end reporting. This role serves as the primary point of contact for payroll, ensuring compliance, accuracy, and high-quality service to employees and management.

Responsibilities

Payroll Responsibilities

• Administer bi-weekly/monthly, end-to-end payroll processing for all employees.
• Maintain accurate payroll data in the Payroll/HRIS system, including new hires, terminations, pay changes, and benefit deductions.
• Verify timekeeping records and reconcile pay registers before payroll submission.
• Maintain payroll calendars to ensure all deadlines and cutoff dates are met.
• Collaborate with HR and benefits administrators to resolve benefit-related payroll issues and assist employees with payroll questions related to benefits.
• Monitor regulatory changes affecting payroll and benefits to ensure ongoing compliance.

Tax Support Responsibilities

• Review and validate quarterly payroll tax filings (Forms 941, 940, SUTA, etc.) for accuracy.
• Prepare payroll summary and year-to-date reports for audits and management review.
• Prepare, verify, and distribute W-2 forms; reconcile W-2 data to quarterly 941 reports and the general ledger.
• Prepare W-2c/W-3c corrections as needed and communicate with affected employees.
• Maintain documentation and evidence (e.g., payroll registers, reconciliation worksheets, submission confirmations) for year-end tasks.
• Ensure compliance with all employment laws related to payroll, wage and hour regulations, and payroll tax requirements.
• Set up new tax set-ups for state and local jurisdictions (build process for new partnerships).

Requirements

• 5+ years of payroll administration experience, preferably in a multi-state environment.
• 3+ years of experience working with HRIS/payroll systems (e.g., ADP, Workday, UKG), including maintaining employee records and processing payroll changes.
• 3+ years of experience resolving payroll and tax discrepancies.
• 3+ years of experience preparing or validating quarterly and year-end payroll tax filings (Forms 941, 940, W-2/W-2c, SUTA).
• 2+ years of experience supporting audits (payroll and financial) through preparation of payroll summaries, reconciliations, and documentation.

Preferred Qualifications

• Bachelor’s degree in accounting, Finance, Human Resources, or a related field.
• Excellent analytical skills and attention to detail.
• Strong organizational and time management abilities to meet strict deadlines.
• Outstanding communication and interpersonal skills.
• Ability to handle sensitive and confidential information with integrity.
• Proficient in Microsoft Excel and payroll reporting tools.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Compensation & Benefits

• Pay range: $28 per hour to $33 per hour.

Equal Opportunity Employer

The organization, its affiliates, related companies, and independently owned supported clinical practices are Equal Opportunity Employers and committed to an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.