Payroll Specialist

Overview

This remote role is for a Payroll Specialist. The position involves executing payroll processes using Workday and ADP, including processing and reconciling multi-state bi-weekly and semi-monthly payrolls for hourly and salaried employees in accordance with department parameters, company policies, and collective bargaining agreements.

Remote candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls by established deadlines for hourly and salaried employees
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (e.g., tax and direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted and coordinate with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with regulatory requirements
• Process stop-payment requests or pay cards
• Analyze and respond to employee inquiries related to paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other payroll concerns
• Respond to payroll tickets daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven approach with strong organizational skills, attention to detail, and accuracy
• Proficiency in Excel and other Microsoft products
• Strong customer service skills with clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; team-oriented with the ability to work under pressure to meet departmental and regulatory deadlines
• Self-motivated and comfortable working in collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Familiarity with technology, including using the full Google Suite
• Bachelor’s Degree in a business-related field or combined education and payroll equivalent experience
• Minimum two years processing multi-state payrolls

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Direct experience with Workday and ADP

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on several factors, including geographic location, education, work experience, time in role, certifications, etc.
• Eligible benefits include medical, dental, life and disability insurance, and 401k, plus paid time off and select paid holidays (eligibility-based)

Location

Remote. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Continuous recruitment until the position is filled
• Full pre-employment background check will be conducted as part of the selection process; willingness to submit and pass required checks is required
• Equal opportunity employer; applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status