Payroll Specialist

Overview

This remote Payroll Specialist role supports the processing and reconciliation of multi-state payrolls using Workday and ADP. The position covers both bi-weekly and semi-monthly payrolls for hourly and salaried employees, in accordance with department parameters, company policies, and collective bargaining agreements.

Remote candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls for hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (e.g., tax, direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; partner with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries regarding paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and related concerns
• Respond to payroll tickets daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven, organized, and detail-oriented approach with a focus on accuracy
• Proficient in Excel and other Microsoft products
• Strong customer service skills and clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; work effectively under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Aptitude with technology, including using the full Google Suite
• Bachelor’s Degree in a business-related field or combined education and payroll equivalent experience
• Two years processing multi-state payrolls
• Direct experience with Workday and ADP preferred

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on factors including geographic location, education, work experience, time in role, certifications, and other relevant considerations.
• Eligible employees may receive benefits including medical, dental, life and disability insurance, 401k, and paid time off plus select paid holidays (benefits are based on eligibility).

Location

Remote. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Continuous recruitment until the position is filled
• Full pre-employment background check will be conducted as part of the selection process; applicants must be willing to submit and pass required checks
• Equal opportunity employer; applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status