Payroll Specialist

Overview

This role involves managing the core systems, processes, and reporting that support global payroll operations and equity administration for a rapidly growing AI research and product organization. The position requires running accurate and compliant payroll cycles across multiple entities, worker types, and currencies, as well as overseeing the operational lifecycle of equity programs and related taxable events.

Responsibilities

• Manage global payroll operations for direct employees, Employer of Record (EOR) arrangements, and contractors, ensuring timely, accurate, and compliant pay cycles.
• Assist in preparing and performing payroll-to-cash and payroll-to-ERP (General Ledger) reconciliations to support month-end close.
• Administer global equity programs using Carta, including managing grants, vesting, exercises, platform maintenance, and equity-related taxable events.
• Maintain data consistency across HRIS (HiBob), equity platforms (Carta), payroll systems (Deel), and ERP systems through reconciliations and exception reviews.
• Support audits and external advisors by providing accurate and well-documented operational data.

Requirements

• Hands-on experience administering equity plans in an international context, including RSUs, stock options, and taxable events.
• Experience managing global payroll operations using Deel or similar global payroll platforms, covering direct employees, EORs, and contractors.
• Strong understanding of payroll and tax considerations related to equity compensation.
• Exceptional attention to detail, operational rigor, and a strong ownership mindset.
• Ability to work independently in a fast-paced, high-growth environment.
• Comfortable partnering cross-functionally with People, Finance, Legal, Tax teams, and external vendors in a high-velocity environment.

Preferred Qualifications

• Experience working in SOX or AICPA/PCAOB audit environments.
• Experience automating workflows or optimizing integrations between HRIS, payroll systems, and equity platforms.
• Background working in global, high-growth technology companies.

Compensation & Benefits

• Annual discretionary stipend for professional development.
• Annual discretionary stipend for social travel to meet colleagues.
• Annual company offsite in various international locations.
• Monthly co-working stipend for employees not located near main hubs.

Location

This is a remote-first role that can be performed from anywhere globally. Candidates must be able to operate within GMT-5 to GMT+2 time zones. Alternatively, the role can be based from offices located in Dublin, London, New York, or Warsaw.