Payroll Specialist

Overview

This remote Payroll Specialist role requires candidates to reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

The Payroll Specialist supports payroll operations using Workday and ADP, with responsibility for processing and reconciling multi-state bi-weekly and semi-monthly payrolls for hourly and salaried employees in accordance with departmental parameters, company policies, and collective bargaining agreements.

Responsibilities

• Process multi-state bi-weekly and semi-monthly payrolls for both hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions; validate submitted changes (e.g., tax and direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; work with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with applicable regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries regarding paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other payroll-related concerns
• Respond to payroll tickets daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Assist with compiling and processing monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven approach with strong organizational skills, attention to detail, and accuracy
• Proficiency in Excel and other Microsoft products
• Strong customer service skills with clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; teamwork and ability to work under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Adept with technology, including using the full Google Suite
• Bachelor’s Degree in business related field or combined education and payroll equivalent experience
• Minimum of two years processing multi-state payrolls
• Direct experience with Workday and ADP preferred

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on factors including geographic location, education, work experience, time in role, and certifications.
• Eligible benefits may include medical, dental, life and disability insurance, 401k, paid time off, and select paid holidays (benefits based on eligibility).

Location

Remote role; candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Continuous recruitment until the position is filled.
• Full pre-employment background check required; must be willing to submit and pass all required checks.