Payroll Specialist

Overview

The Payroll Specialist is responsible for providing operational support throughout the weekly payroll cycle to ensure accuracy and timeliness. This role serves as a backup to the payroll manager and acts as a point of contact for employees by responding to and resolving payroll-related inquiries promptly.

Responsibilities

• Input, review, and audit timekeeping and payroll-related records
• Train employees, supervisors, and managers on proper use, auditing, and approval processes for the timekeeping system
• Audit payroll and employment documents such as new hires, job changes, salary actions, and terminations to ensure accurate paycheck results
• Communicate with supervisors and managers regarding missing time punches, time-off requests, and schedule updates
• Process on-cycle, off-cycle, and bonus payrolls weekly, including time file batches, retroactive adjustments, termination payments, supplemental payments, and third-party interface files
• Maintain payroll audit records, workflows, and work procedures
• Assist with year-end processing including auditing, reconciling, and producing W-2 forms
• Process garnishments and lien documents in compliance with federal and state laws, ensuring proper deductions and payments
• Support daily payroll administration tasks
• Collaborate with other payroll specialists to cross-check work and maintain zero-defect payroll
• Maintain electronic payroll documents for record retention, audit, and SOX compliance
• Assist with internal communications related to payroll systems such as Kronos, ADP, and SuccessFactors, including training materials and notifications
• Perform other duties as assigned

Requirements

• High School Diploma with 5 years of payroll administration experience, or Associate's Degree in Accounting or related field with a minimum of 2 years experience
• Working knowledge of payroll processes including data entry, pay calculations, garnishments, tax setup, benefits, multi-state taxation, and wage & hour laws
• Minimum 2 years experience with ADP and Kronos payroll systems
• Intermediate proficiency in Microsoft Excel
• Experience using AI tools to support payroll or administrative tasks is a plus
• Strong written and verbal communication skills
• Ability to identify and track missing or required payroll components
• Ability to maintain strict confidentiality of sensitive information
• Comfortable interacting daily with employees, managers, and leadership via email, phone, or virtual meetings
• Ability to understand, calculate, and explain complex payroll calculations
• Availability to work Monday through Friday with flexibility on payroll submission days, which may extend beyond typical business hours

Compensation & Benefits

• Salary range: $24.25 - $34.25 per hour, plus bonus, equity, and benefits
• Individual pay is determined by work location, skills, experience, and education
• Comprehensive benefits package including medical, dental, vision coverage, disability insurance, health savings account, and flexible spending accounts
• Tuition reimbursement program
• 401(k) plan with 100% match on up to 5% of eligible pay
• Family support benefits including fertility and childcare assistance, and 12 weeks of fully paid parental leave after six months of continuous employment
• Wellness resources such as employee assistance program, fitness discounts, wellness reimbursement, on-site gym access (at select locations), and monthly wellness newsletter
• Paid time off starting at 70 hours, 11 holidays, and paid volunteer time off

Location

This is a full-time position with work hours Monday through Friday. Payroll submission days may require extended hours until payroll is submitted.