Payroll Specialist

Overview

This role supports payroll processing for a multi-state, deadline-driven organization. You will process and reconcile bi-weekly and semi-monthly payrolls using Workday and ADP, including hourly and salaried employees, while ensuring compliance with department parameters, company policies, and collective bargaining agreements.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls for both hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions; validate submitted changes (e.g., tax and direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; coordinate with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with applicable regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries regarding paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other concerns
• Ensure all payroll tickets are responded to daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Support compiling and processing monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven approach with strong organizational skills, attention to detail, and accuracy
• Proficient in Excel and other Microsoft products
• Strong customer service skills with clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; team-oriented and able to work under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Aptitude with technology, including using the full Google Suite
• Bachelor’s Degree in business related field or combined education and payroll equivalent experience
• Minimum of two years processing multi-state payrolls
• Direct experience with Workday and ADP preferred

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on several factors including geographic location, education, work experience, time in role, certifications, etc.
• Eligible benefits may include: medical, dental, life and disability insurance, 401k, paid time off, and select paid holidays (benefits based on eligibility).

Location

Remote. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Continuous recruitment until the position is filled
• A full pre-employment background check will be conducted as part of the selection process; must be willing to submit and pass required checks

Equal Opportunity

Equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.