Payroll Specialist (Fully Remote)

Overview

This part-time, remote role involves managing complex multi-state payroll operations and benefits administration for approximately 90 hourly and salaried employees. The position averages about 30 hours per week and focuses on certified payroll, prevailing wage regulations, and wage and hour compliance. The role also includes identifying process inefficiencies and supporting payroll system modernization efforts.

Responsibilities

• Process biweekly payroll using ADP Workforce Now for employees across multiple states and jurisdictions.
• Administer multi-state payroll ensuring accuracy for hourly and salaried staff.
• Manage prevailing wage calculations and ensure compliance with relevant regulations.
• Prepare, review, and submit certified payroll reports accurately and on time.
• Administer employee benefit enrollments, changes, and deductions in coordination with payroll.
• Support new hire onboarding by setting up payroll profiles, pay rates, and benefit deductions.
• Maintain accurate payroll records and compliance documentation per federal and state requirements.
• Generate payroll reports for Finance, Safety, and leadership teams to support decision-making and audits.
• Assist with workers’ compensation reporting and related payroll documentation.
• Support payroll and timekeeping system implementation and enhancement initiatives.
• Identify payroll process inefficiencies and recommend improvements to increase accuracy, efficiency, and compliance.
• Collaborate with HR, Finance, and Operations to ensure alignment on payroll, benefits, and compliance matters.
• Participate in payroll system enhancements by providing input, testing changes, and assisting with rollout and training.
• Independently manage day-to-day payroll processing to ensure timely completion of biweekly payroll cycles.
• Apply a strong compliance mindset to adhere to federal, state, and prevailing wage requirements.
• Provide guidance or training on certified payroll and prevailing wage requirements as needed.

Requirements

• Minimum 5 years of payroll administration experience with end-to-end payroll processing ownership.
• Proven experience processing complex multi-state payroll across multiple states and jurisdictions.
• Hands-on certified payroll experience including preparation and submission of certified payroll reports.
• Strong understanding of prevailing wage requirements and related compliance obligations.
• Solid knowledge of federal and state wage and hour laws and payroll compliance.
• Ability to process payroll independently without extensive oversight.
• Experience using ADP Workforce Now or comparable payroll software.
• Demonstrated ability to work in complex payroll environments with multiple pay rules and jurisdictions.
• Advanced attention to detail with a focus on payroll accuracy and error reduction.
• Strong problem-solving skills and ability to clearly explain payroll problem-solving examples.
• Comfortable challenging outdated processes and recommending improvements.
• Ability to meet strict deadlines for biweekly payroll processing and certified payroll submissions.

Preferred Qualifications

• Benefits administration experience including enrollments, changes, and payroll deductions.
• Experience supporting payroll or timekeeping system implementations or enhancements.
• Experience in construction or project-based payroll environments.
• Knowledge of union payroll environments and related rules.
• Certified Payroll Professional (CPP) certification is a plus.
• Experience guiding or training others on certified payroll and prevailing wage requirements.
• Strong collaboration skills working closely with HR, Finance, and Operations teams.
• Mindset focused on continuous improvement, compliance, and modernization of payroll practices.

Compensation & Benefits

• Pay range: $30.00 - $40.00 per hour.
• Benefits eligibility at 30 hours per week may include:
  • Medical, dental, and vision insurance
  • Critical illness, accident, and hospital coverage
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life and AD&D insurance for employee and dependents
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Eligibility for benefits may depend on job classification and length of employment. Benefits are subject to change and specific plan terms.

Location

This is a fully remote position with a contract-to-hire arrangement based out of Centennial, CO. Preference may be given to candidates located in states where the organization currently operates.

Additional Information

• The role requires adherence to all applicable federal, state, and local employment laws.
• The organization is an equal opportunity employer and considers all applications without regard to protected characteristics.
• Reasonable accommodations are available upon request for applicants with disabilities.
• The position is anticipated to close on July 21, 2026.