Payroll Specialist

Overview

This role is responsible for executing payroll processes using Workday and ADP, including processing and reconciliation of multi-state bi-weekly and semi-monthly payrolls for both hourly and salaried employees.

Location

Remote position. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls for hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (tax, direct deposit, etc.)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted and interact with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries related to paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other concerns
• Ensure all payroll tickets are responded to on a daily basis, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven, highly organized approach with strong attention to detail and accuracy
• Proficiency in Excel and other Microsoft products
• Strong customer service skills and clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; team-oriented with the ability to work under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Adept with technology, including using the full Google Suite
• Bachelor’s Degree in business related field or combined education and payroll equivalent experience
• Two years processing multi-state payrolls
• Workday and ADP experience preferred

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on factors including geographic location, education, work experience, time in role, certifications, and other considerations.
• Eligible benefits include medical, dental, life and disability insurance, and 401k, as well as paid time off and select paid holidays (benefits are based on eligibility).

Conditions of Employment

• Full pre-employment background check will be conducted as part of the selection process; must be willing to submit and pass required checks.

Additional Information

• Continuous recruitment until the position is filled.
• Equal opportunity employer; applicants are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.