Payroll Specialist

Overview

This remote Payroll Specialist role executes payroll processing and reconciliation using Workday and ADP. Responsibilities include multi-state bi-weekly and semi-monthly payrolls for hourly and salaried employees in accordance with department parameters, company policies, and collective bargaining agreements.

Remote candidates must reside in: CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Process multi-state bi-weekly and semi-monthly payrolls for both hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (e.g., tax and direct deposit)
• Support balancing of bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; interact with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with applicable regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries regarding paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and related concerns
• Ensure payroll tickets are responded to daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Assist with compiling and processing monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws and wage and hour laws
• Data-driven and detail-oriented; strong organizational skills and accuracy
• Proficient in Excel and other Microsoft products
• Strong and proven customer service skills with clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; team player able to work under pressure to meet departmental and regulatory deadlines
• Self-motivated and comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Proficiency with technology, including using the full Google Suite
• Bachelor’s Degree in a business-related field or combined education and payroll equivalent experience
• Minimum of two years processing multi-state payrolls

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Direct experience with Workday and ADP

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on several factors including geographic location, education, work experience, time in role, certifications, and other factors.
• Eligible benefits may include medical, dental, life and disability insurance, 401k, paid time off, and select paid holidays (benefits are based on eligibility).

Location

Remote role. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Conditions of Employment

• Full pre-employment background check will be conducted as part of the selection process. Must be willing to submit and pass the necessary required checks.

EEO Statement

Equal opportunity employer. Applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Hiring Timeline

Continuous recruitment until the position is filled.