Payroll Specialist

Overview

A remote, full-time Payroll Specialist position is available with a pay range of $85,000 to $95,000 annually. The role involves managing payroll operations for approximately 1,000 employees across the United States and Canada.

Responsibilities

• Process biweekly payroll cycles accurately and on time using ADP Workforce Now, including salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions.
• Audit employee timesheets to ensure compliance with company policies and applicable federal, state, provincial, and local regulations.
• Manage payroll changes such as new hires, terminations, and pay rate adjustments.
• Ensure compliance with payroll, wage and hour, and tax regulations in the U.S. and Canada.
• Respond to governmental agencies regarding payroll taxes, garnishments, audits, and related inquiries.
• Prepare payroll reports, reconciliations, and analyses as needed.
• Collaborate with Accounting, Finance, Benefits, and People & Culture teams to resolve payroll-related issues.
• Reconcile multi-state and multi-provincial payroll registers, tax filings, garnishments, and deductions.
• Complete the year-end Canadian vacation accrual true-up process.
• Address employee payroll inquiries promptly and professionally.
• Drive payroll process improvements and communicate changes effectively.
• Manage registration activities for new tax jurisdictions.
• Maintain relationships with external payroll providers and ensure system updates are implemented.
• Support internal and external payroll audits and maintain accurate payroll documentation.

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent experience.
• Certified Payroll Professional (CPP) designation is required.
• Minimum of 4 to 5 years of U.S. payroll experience.
• At least 2 years of experience supporting Canadian payroll.
• Experience processing payroll for 1,000+ employees across multiple U.S. states and Canadian provinces.

Compensation & Benefits

• Annual salary range: $85,000 to $95,000, dependent on experience, skills, and internal equity.
• Medical, dental, and vision benefits starting on the first day of employment.
• Health Savings Account (HSA) contribution matching up to $1,600 per year.
• 401(k) retirement plan with 100% employer match on the first 3% and 50% match on the next 2%, with immediate vesting; includes Traditional and ROTH options.
• Generous paid time off policies.
• 100% employer-paid long-term disability (LTD), short-term disability (STD), and life insurance plans.

Location

• Remote position
• Full-time, Monday through Friday

Equal Opportunity

The employer is an equal opportunity organization and does not discriminate based on sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Additional Information

Employees are protected from discrimination or retaliation for discussing their own or others' pay, except where disclosure is restricted due to job function or legal obligations.