Payroll Specialist

Overview

This role involves administering payroll for multiple clients in the US and Canada. The position requires strong knowledge of Canadian payroll laws and regulations, including accurate processing, reporting, and compliance.

The Payroll Specialist reports directly to the Accounting Manager and collaborates with other accounting professionals and Human Resources.

Responsibilities

• Prepare and process accurate and timely payrolls in compliance with employment agreements and Canadian Revenue Agency (CRA) guidelines
• Maintain the integrity of client payroll databases, ensuring compliance with established procedures and internal controls
• Prepare timely and accurate year-end reporting (including T4A’s, T4’s, etc.)
• Resolve employee and system issues and interface with Human Resources on payroll-related matters
• Record payroll, expenses, and allocations in the accounting system accurately
• Reconcile and report payroll-related government remittances accurately and on time
• Maintain good standing of government accounts throughout the year
• Monitor changes to federal and provincial legislation impacting payroll and advise management when action is required
• Ensure compliance with legislation and organizational policies and procedures
• Perform other ad-hoc duties as required, including employment contract creation and other projects
• Prepare month, quarter, and year-end payroll reconciliations, working papers, analysis, and reporting
• Onboard new clients to the payroll system and recommend best practices
• Complete basic bookkeeping tasks for various clients

Requirements

• At least 2 years of payroll experience (additional bookkeeping experience considered an asset)
• Payroll certification is an asset (PCP)
• Experience processing payroll for employees in a non-unionized environment, including both salaried and hourly workers
• Experience working with one or more payroll and electronic timekeeping software packages such as QuickBooks Time, ADP, and Ceridian
• Intermediate to advanced proficiency in Excel
• Ability to work effectively in a digital, paper-free environment

Compensation & Benefits

• Annual salary: $65,000
• Extended healthcare benefits and maternity leave benefits effective on the first day of work

Location

Vancouver (headquartered in Vancouver with an expanding office presence across the country).