Overview
This full-time, remote Payroll Specialist role is open to candidates based anywhere in the U.S. The organization is bringing payroll in-house and migrating off a PEO onto Workday Payroll, with a January 1 go-live. This position owns payroll end-to-end starting from day one of the transition, including supporting Workday Payroll implementation activities and running payroll after cutover.
You will report to the Senior Finance Manager and partner closely with People Ops.
Responsibilities
Payroll Operations
- Own and execute full-cycle multi-state payroll in Workday for salaried and hourly employees, including off-cycle runs, terminations, retro pay, and bonus and commission payments
- Maintain payroll data integrity in Workday, including earnings and deduction codes, pay groups, work locations, tax elections, garnishments, and direct deposit
- Track hourly time and attendance, overtime, shift differentials, and PTO accruals in coordination with Manufacturing Operations
- Serve as the first point of contact for employee payroll questions, resolving them accurately and discreetly
Workday Implementation Support
- Support the final phase of Workday Payroll implementation, including configuration validation, test and parallel payroll runs, data migration checks, and cutover from the current PEO
- Document payroll procedures and build internal controls, checklists, and approval workflows needed for a growing company
Tax & Compliance
- Register and maintain state and local payroll tax accounts as the organization hires into new jurisdictions; monitor filings, deposits, and agency notices, and resolve issues through to closure
- Support quarter- and year-end payroll processes, including 941s, W-2s, state filings, and amendments
Benefits, GL & Audit
- Administer payroll-side benefits and 401(k) deductions, including contribution changes and funding files; partner with People Ops and the plan provider on reconciliations and census data
- Reconcile payroll to the general ledger each cycle; prepare payroll journal entries and accruals and support the monthly close
- Provide payroll data and reconciliations for the annual financial statement audit, 401(k) audit, workers’ compensation audit, and R&D tax credit studies
Requirements
- 3+ years of full-cycle payroll experience, including multi-state payroll in the U.S.
- Hands-on Workday Payroll experience required (processing payroll in Workday, not just viewing reports)
- Working knowledge of federal, state, and local payroll tax rules, wage and hour law, and FLSA classification
- Experience with payroll GL mapping, reconciliation, and journal entries
- Strong Excel skills and comfort working with large data sets
- Exceptional accuracy and follow-through, including the judgment to spot when a number looks wrong before it is submitted
- Sound discretion with confidential compensation and employee data
- Clear written communication and ability to work independently in a remote, fast-moving environment
Preferred Qualifications
- Experience transitioning payroll from a PEO to an in-house Workday environment
- Experience with a manufacturing or other hourly, non-exempt workforce
- Workday Payroll implementation or configuration exposure (EIBs, calculated fields, payroll reporting)
- Experience at a venture-backed company scaling through rapid headcount growth
- CPP or FPC certification
Compensation & Benefits
- Salary range: $70,000 to $90,000 depending on experience
- Employee Stock Options: All Full-Time Employees are eligible for Employee Stock Options
- Benefits for regular full-time employees include:
- Paid time off
- Medical/dental/vision insurance
- Life insurance
- Disability insurance
- 401(k)
Compensation Range: $70K - $90K
Location
- Remote (U.S.-based; candidates may be located anywhere in the U.S.)
Work Authorization / Eligibility
- Full-time, remote role open to candidates based anywhere in the U.S.