Payroll Specialist

Overview

Job Title: Payroll Specialist
Location: Remote

This role involves supporting and overseeing payroll operations for assigned clients using a vendor-specific platform. The Payroll Specialist is responsible for processing accurate and timely payroll, maintaining payroll data integrity, and executing payroll transactions according to established processes and service standards.

Responsibilities

• Process end-to-end payrolls for multiple clients using the vendor-specific platform.
• Audit payroll data for accuracy, including earnings, deductions, and accruals.
• Perform payroll balancing to ensure precise and error-free processing.
• Manage payroll changes such as new hires, terminations, compensation updates, and earnings/deduction changes within the system.
• Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments.
• Support payroll imports, integrations, and timekeeping data reviews within the vendor-specific system.
• Partner with clients to collect, validate, and process payroll inputs.
• Identify and implement payroll process improvements to enhance efficiency and accuracy.
• Research and resolve payroll discrepancies and client payroll inquiries.
• Maintain payroll documentation and support creation and updates of standard operating procedures.
• Participate in payroll projects, system optimizations, and client onboarding activities as needed.
• Collaborate cross-functionally with internal teams to support payroll processing, data accuracy, and timely resolution of payroll-related items.
• Perform other duties as assigned.

Requirements

• Hands-on payroll processing experience in the vendor-specific system.
• Advanced proficiency in Microsoft Excel, including auditing, manipulating, and reconciling large payroll data sets.
• Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation.
• Strong working knowledge of Excel formulas such as VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables.
• Ability to import/export payroll files and review data feeds using Excel.
• Experience managing client-facing payroll communications.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple payrolls in a deadline-driven environment.
• Proven problem-solving skills with the ability to navigate complex payroll scenarios.
• Ability to work independently and collaboratively in a fast-paced environment.

Education and Experience

• Bachelor’s degree in Human Resources, Business, Finance, or related field, or equivalent experience.
• Minimum 5 years of payroll processing experience.
• 2-4 years of direct experience processing payroll in a vendor-specific system.
• Working knowledge of payroll principles, practices, and procedures.
• Benefits and earnings/deduction configuration experience preferred.
• Client payroll onboarding or implementation experience is a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to move up to 15 pounds occasionally.
• Ability to participate in video conferences and meetings.

Compensation

• Salary range: $31.30 to $35.76 per hour.