Payroll Specialist

Overview

This remote Payroll Specialist position supports multi-state payroll processing for hourly and salaried employees using Workday and ADP. The role includes processing and reconciliation of bi-weekly and semi-monthly payrolls in accordance with department parameters, company policies, and collective bargaining agreements.

Although this is a remote position, candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls by established deadlines for hourly and salaried employees
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (e.g., tax, direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data; interact with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries related to paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other concerns
• Respond to payroll tickets daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven approach with strong organizational skills, attention to detail, and accuracy
• Proficiency in Excel and other Microsoft products
• Strong customer service skills with clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; team-oriented and able to work under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Proficiency with technology, including using the full Google Suite
• Bachelor’s Degree in business related field or combined education and payroll equivalent experience
• Minimum of two years processing multi-state payrolls

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Direct experience with Workday and ADP

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on several factors including geographic location, education, work experience, time in role, certifications, etc.
• Eligible benefits may include: medical, dental, life and disability insurance, 401k, paid time off, and select paid holidays (benefits are based on eligibility).

Location

Remote; candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Continuous recruitment until the position is filled
• Full pre-employment background check will be conducted as part of the selection process; must be willing to submit and pass required checks
• Equal opportunity employer; applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status