Payroll Specialist - Remote

Overview

The organization is seeking a Payroll Specialist to support payroll operations across the United States for both employees and contractors. This role serves as a subject matter expert on UKG Pro and UKG Workforce Management, ensuring accurate and timely payroll processing each cycle, with responsibility for payroll configuration, system integrity, and continuous process improvements.

Responsibilities

• Execute biweekly and bimonthly payroll processing for employees and contractors, including off-cycle payments and validation prior to funding
• Configure and test UKG Pro and UKG Workforce Management systems, including pay rules, earnings, deductions, and integrations
• Identify manual steps, error-prone handoffs, and reconciliation gaps; design and implement process improvements and automation solutions
• Maintain day-to-day timekeeping administration, including schedule and pay rule updates, exception resolution, and manager support
• Draft and update procedural documentation; support end-user training initiatives
• Assist with payroll audits, reconciliations, and reporting to ensure accuracy and compliance
• Provide payroll data and reports to support month-end close, audits, and financial reporting
• Manage state and local tax registrations, notices, and account maintenance as the organization expands into new jurisdictions
• Administer wage garnishments, levies, and support orders in accordance with legal and procedural requirements
• Serve as a primary contact for employee payroll inquiries, resolving issues with clear and empathetic communication
• Support year-end activities, including W-2 and 1099 preparation and reconciliation
• Collaborate with Finance, IT, People Operations, and Care teams on reporting, system transitions, and pay-related issues

Requirements

• 5+ years of US multi-state payroll experience, including full-cycle processing for a large employee population (2,000+ employees)
• 2+ years of hands-on experience with UKG Pro and UKG Workforce Management at a configuration level
• Direct experience with payroll, HRIS, or timekeeping system implementations, migrations, or major module rollouts
• Strong knowledge of multi-state wage and hour laws, state and local tax registrations, garnishment administration, and year-end reporting (W-2, 1099)
• Advanced proficiency in spreadsheet tools and large data set reconciliation
• Proven track record of process improvement and automation initiatives

Preferred Qualifications

• CPP or FPC certification
• Experience in healthcare, multi-site, or high-growth environments
• Knowledge of shift-based or clinical scheduling pay rules and premium calculations

Compensation & Benefits

• Comprehensive health, dental, and vision insurance plans
• Flexible paid time off and holiday policies
• Retirement savings options with company contribution opportunities
• Professional development and training programs
• Remote work flexibility and supportive work environment
• Wellness programs and employee assistance resources
• Competitive compensation package with performance-based bonuses

Location

Remote work flexibility is available.

Equal Opportunity

The organization is an Equal Opportunity Employer and is committed to fostering an inclusive environment where all individuals are valued and supported. Applicants are assessed solely on their qualifications and experience for the role, and reasonable accommodations are available throughout the hiring process.