Payroll Specialist - Remote - Nationwide

Overview

Remote, Nationwide. Payroll Specialist.

This role supports payroll processing for a multi-site healthcare organization, partnering with medical leadership, managers, physicians, and internal HR/benefits teams to ensure accurate, compliant, and timely payroll.

Responsibilities

• Compile, compute, and input payroll data into ADP payroll system accurately and on time.
• Coordinate with medical directors, managers, and physicians to obtain payroll-required information.
• Coordinate with Recruiting, HR, and Benefits to ensure payroll information is accurate and received timely.
• Prepare pay by verifying time records; calculating and producing checks or electronic transfers; calculating and producing quarterly incentive bonuses.
• Validate payroll information for accuracy and reasonableness.
• Balance and confirm all entries on Payroll Preview reports to ensure accurate pay.
• Fulfill wage garnishment requirements by completing forms; adjusting payroll records; documenting and transmitting withholdings.
• Verify compliance with federal and state payroll requirements and stay current with changes in law.
• Assist with reconciling items and site-based financial questions related to payroll production.
• Assist with monthly reconciliation and yearly audit of payroll-related accounts.
• Create regular or ad hoc reports for CEP leadership and MA management.
• Monitor and respond to inquiries via ticketing system; answer department phone calls; assist with delegation of tickets during preassigned times.
• Assist Site Medical Directors with bonus and surplus calculations and ad hoc reporting.
• Assist with audits of internal records, workers compensation, tax filings, and related documentation.
• Help create finance-related service level agreements with various MedAmerica departments.
• Compare actual performance to service level agreement and provide recommendations for improvements.
• Participate in Payroll and HRIS system updates and testing.
• Assist IS&T with third-party payroll system implementations and upgrades.
• Ensure the Payroll database contains updated and accurate information.
• Maintain electronic copies of all payroll changes and complete records of payroll transactions.
• Maintain and review online schedule information to reflect correct hours worked and paid.
• Complete written and verbal Verification of Employments.
• Assist in the development of the Payroll/Finance department through suggestions for improvement.
• Participate in departmental meetings and provide feedback on projects that increase overall efficiency.
• Provide payroll history data/records to employees as requested.

Requirements

• 2–3 years of payroll or accounting experience required.
• General knowledge of Payroll and Accounting principles.
• Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function.
• Knowledge of math principles.
• Good PC skills, including proficiency in Microsoft Office and working knowledge of Microsoft Excel.
• Demonstrated self-learner able to work with minimal supervision and willing to be part of a dynamic team.
• Ability to demonstrate effective customer service techniques.
• Excellent customer service and detail orientation.
• Ability to demonstrate data collection, assimilation, and reconciliation skills.
• Ability to multitask and work well under pressure.

Preferred Qualifications

• Bachelor’s degree in related field.

Compensation & Benefits

• Base salary range: $25.74 - $32.18, exclusive of fringe benefits or potential bonuses.
• Eligible to participate in an annual corporate Success Sharing bonus program based on the company’s annual performance.
• Final base salary compensation will be determined based on factors such as skills, education, and/or experience, with consideration of pay equity and internal equity.

Benefits may include:

• Superior health plan options
• Dental, vision, HSA/FSA, life and AD&D coverage, and more
• 401(k) retirement savings plan with a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3–4 weeks annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of patients, communities, and employees
• Benefits for part-time and per diem vary (details available via recruiter)

Location

Remote, Nationwide.