Payroll Specialist

Overview

The organization is seeking a detail-oriented Payroll Specialist to support accurate, timely payroll operations. This role processes payroll across established pay cycles, maintains reliable employee records, and helps ensure payroll practices comply with applicable federal, state, and local requirements. You will also be a helpful point of contact for employees with questions about pay, deductions, taxes, and payroll policies.

Responsibilities

• Process weekly, biweekly, semi-monthly, or monthly payroll accurately and within established deadlines
• Review and audit timecards and payroll inputs, including earnings, deductions, and tax information; follow up on inconsistencies before payroll is finalized
• Maintain employee payroll records and safeguard data integrity across payroll systems
• Enter and update information related to new hires, terminations, employee status changes, and compensation adjustments
• Administer wage garnishments, levies, child support orders, and other authorized deductions
• Reconcile payroll reports, prepare journal entries as needed, and assist with payroll tax filings and year-end activities, including W-2 processing
• Help ensure payroll practices comply with applicable federal, state, and local requirements
• Respond to employee questions with clear, timely information and support audits by gathering payroll documentation as requested
• Collaborate with Human Resources, Finance, and other departments to address payroll matters and improve accuracy
• Identify opportunities to streamline workflows and improve payroll efficiency

Requirements

• At least three years of payroll processing experience
• Strong understanding of payroll regulations, tax requirements, and compliance practices
• Experience processing payroll across multiple states is preferred
• Familiarity with garnishments, payroll taxes, and employee benefit deductions
• Experience with payroll platforms such as ADP, Paycom, UKG, Workday, Ceridian, or comparable systems
• Strong organizational skills and attention to detail
• Ability to investigate and resolve discrepancies
• Excellent communication and customer service skills
• Ability to collaborate with internal teams
• Advanced Microsoft Excel skills preferred
• Certified Payroll Professional (CPP) certification is an asset

Preferred Qualifications

• Experience with payroll processing across multiple states
• Advanced Microsoft Excel skills
• CPP certification

Compensation & Benefits

Compensation may include:

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Discretionary bonuses (eligible employees may be considered)

Salary range information is provided where required by applicable law. Compensation is determined by factors such as skills, experience, training, certifications, location, and business needs.

Application Process & Notice

• Applications may be subject to preliminary AI-assisted screening focused on confirming minimum job requirements
• Further candidate assessment is conducted by recruiters and hiring managers
• The organization may also consider applicants for its talent pool and similarly qualified future opportunities
• Candidates should provide accurate information and treat role-related information confidentially

Equal Opportunity

The organization is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, color, sex, pregnancy or related conditions, religion, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity or expression, sexual orientation, marital status, political affiliation, or any other status protected by applicable law.

The organization is committed to inclusion and will provide reasonable accommodations during the application and interview process for essential job functions and to access employment benefits and privileges. Applicants who need an accommodation may request assistance.